Administrative Assistant - Hybrid

Responsibilities

• Provide day‑to‑day administrative support to senior leaders.
• Manage ad‑hoc administrative requests requiring discretion, prioritization, and follow‑through.
• Maintain leadership support materials (minutes, action logs, presentations) as needed.
• Manage incoming communications, screen correspondence, and e‑mail according to the manager’s and department’s priorities.
• Route and answer routine correspondence not requiring manager’s attention; prepare more complex correspondence for approval by team leader and draft and type material often of a technical/confidential nature.
• Collect and prepare appropriate material for reports, meetings, presentations, and conferences within procedures; may attend and minute team meetings or periodic site management meetings.
• Organize and maintain files of manager’s and department’s correspondence and records, following up on pending matters.
• Manage travel requests, expenses, and financial administration.
• Plan and organize logistics for internal events and team activities.
• Manage manager’s agenda and coordinate arrangements for a variety of internal and external meetings, travel, and accommodations.
• Demonstrate awareness of policies, processes, and procedures and suggest improvements where appropriate.
• Manage access, visitors, distribution lists, and organizational readiness.
• Manage site operations, facilities, and office for Manassas.

• 3 to 5 years of prior administrative assistant experience.
• Ability to manage multiple tasks simultaneously, set priorities, and work independently or in a team.
• Strong attention to detail.
• Proficiency in working with MS Office tools.
• Proficiency in maintaining team shared websites, creating reports or newsletters.
• Familiarity with AI tools to enhance productivity of administrative tasks.
• Excellent customer service skills.
• Ability to identify and resolve problems in a timely manner.
• Good planning and organizational skills.

The estimated salary range for a new hire in this position in Virginia is $59,343.00 USD annual MINIMUM to $ USD annual MAXIMUM.

• Medical, dental, vision, and life insurance with no premium costs for employees and families.
• Retirement plan with matching 401(k) contributions.
• Competitive base salary and bonus opportunity contingent on personal and company performance.

Swift is unable to sponsor an employment authorization for this position now or in the future.

We are committed to an inclusive and accessible recruitment process. If you require a reasonable accommodation related to accessibility during your application or interview, please contact acc or indicate this in your application. All requests are confidential and will not affect your candidacy.