Payroll Specialist - Part Time

Birmingham Green, a person-centered care-focused community located in Manassas, Virginia, was recently named as one of the best Nursing Homes in Virginia (in U.S. News). As a highly rated community, we have been providing high-quality and affordable care for 99 years.

For a view into our world, please visit our website minghamgreen.org

The Part Time Payroll Specialist plays a critical role in ensuring accurate and timely processing of payroll for employees within Birmingham Green. This position is responsible for managing all aspects of payroll operations, including compliance with federal, state, and local tax regulations, as well as administering retirement benefits and other payroll-related programs. The Payroll Specialist collaborates closely with HR and finance teams to maintain payroll systems and generate detailed HRIS reports that support organizational decision-making.

Accuracy, confidentiality, and adherence to deadlines are paramount to this role, as it directly impacts employee satisfaction and regulatory compliance. Ultimately, the Payroll Specialist ensures that all payroll activities are executed efficiently, supporting the financial and operational health of the organization.

The Payroll Specialist ensures accurate wage calculations, tax withholding, and company deductions. In this role, you will prepare statistical reports on employee pay, bonuses, vacation, sick leave, disability, workers' compensation leave, and taxes. You will oversee the distribution of paychecks or arrange direct deposit programs, ensuring payroll records are updated and reporting on any matters of interest. You will make day-to-day decisions within the department regarding payroll processes and maintain the HRIS systems.

This role also provides clerical and administrative support to the department, performing duties in accordance with the policies and procedures established by Birmingham Green.

• - Bachelor’s degree with at least two years of experience in a human resources department is preferred; alternatively, an associate’s degree with three years of experience, preferably in a nursing home or other healthcare field.
• - Minimum of 3-5 years of experience in processing payroll and benefits administration.
• - Experience with payroll and benefits (HRIS) systems required; ADP and Onshift systems experience is a plus.
• - Knowledge of IRS tax rules as they apply to payroll, W2s, deductions, etc.
• - Familiarity with I-9 forms and requirements.
• - Proficient in using computers, email, and MS Office (Excel, Word, PowerPoint, and Publisher). Experience with Access is a plus.
• - Proven ability to multitask on various projects.

• - Certification such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• - Experience with advanced payroll systems used in healthcare organizations.
• - Familiarity with state-specific tax laws across multiple jurisdictions.
• - Experience working in a unionized environment or with collective bargaining agreements.
• - Strong analytical skills with experience in payroll data analysis and reporting.

• - Strong communication and writing skills.
• - Strong negotiation and problem-solving skills.
• - May assist department supervisors in developing long-range job projections.
• - May assist the director with various projects as requested.
• - Caring, compassionate, creative, and energetic personality; enjoyment of working with the senior population is essential.
• - Ability to meet tight deadlines and flexibility to accommodate changing workflows and demands.

• - Prepare and process a variety of human resources and payroll actions containing confidential and sensitive…