Accounts Payable Specialist

Description

We are looking for an Accounts Payable Specialist to join our client's team! This opportunity is ideal for someone with hands-on accounts payable experience who can manage invoice processing accurately and keep vendor records organized. The role focuses on supporting daily payables activity, maintaining compliance documentation, and helping ensure timely payments and month-end accuracy.

Responsibilities:

- Establish new vendor profiles and collect required tax documentation, including W-9 forms, while keeping vendor records current throughout the year.

- Review incoming invoices against supporting approvals, purchase orders, or contract documentation before entering them into the system.

- Record accounts payable transactions on a daily basis with close attention to coding accuracy and completeness.

- Reconcile vendor statements each month and investigate discrepancies to support accurate account balances.

- Prepare payment batches, including check runs and ACH activity, coordinate approvals, and arrange timely distribution of payments.

- Organize and retain invoices, statements, and payment records to support audit readiness and internal recordkeeping standards.

- Examine quarterly 1099 vendor data to identify missing or incomplete information and follow up as needed.

- Assist with year-end 1099 preparation to help ensure reporting is completed accurately and on schedule.

Requirements - Prior experience in accounts payable is required.

- Ability to code invoices and process payable transactions with a high level of accuracy.

- Experience supporting check runs and electronic payments, including ACH transactions.

- Familiarity with reconciling vendor statements and resolving payment discrepancies.

- Working knowledge of vendor setup procedures and maintenance of tax documentation such as W-9 forms.

- Strong organizational skills with the ability to manage filing, documentation, and multiple deadlines in an on-site environment.

- Proficiency with accounting or payables systems; experience with Dealers Rec is helpful.

- Comfortable reviewing 1099-related information and assisting with year-end reporting tasks.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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