Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our client's team! This opportunity is ideal for someone with hands-on accounts payable experience who can manage invoice processing accurately and keep vendor records organized. The role focuses on supporting daily payables activity, maintaining compliance documentation, and helping ensure timely payments and month-end accuracy.

Responsibilities:

• Establish new vendor profiles and collect required tax documentation, including W-9 forms, while keeping vendor records current throughout the year.

• Review incoming invoices against supporting approvals, purchase orders, or contract documentation before entering them into the system.

• Record accounts payable transactions on a daily basis with close attention to coding accuracy and completeness.

• Reconcile vendor statements each month and investigate discrepancies to support accurate account balances.

• Prepare payment batches, including check runs and ACH activity, coordinate approvals, and arrange timely distribution of payments.

• Organize and retain invoices, statements, and payment records to support audit readiness and internal recordkeeping standards.

• Examine quarterly 1099 vendor data to identify missing or incomplete information and follow up as needed.

• Assist with year-end 1099 preparation to help ensure reporting is completed accurately and on schedule.