Office Assistant

Office Assistant CLAY – Custom Millwork & Furniture Manufacturing

Manchester, Connecticut

CLAY is seeking a reliable and organized Office Assistant to support the daily operations of our custom millwork and furniture manufacturing business. This role is responsible for helping maintain an efficient office environment by supporting administrative tasks, customer communication, scheduling, and general office coordination.

The ideal candidate is detail-oriented, professional, and comfortable working in a fast-paced, project-driven environment. This position works closely with ownership, office staff, production team, vendors, and customers to help keep projects and operations running smoothly.

• Answer incoming phone calls and respond to emails professionally
• Greet customers, vendors, and visitors
• Assist with filing, scanning, and organizing office documents
• Maintain organized digital and physical project files
• Support daily office operations and administrative tasks
• Assist ownership and staff with scheduling and coordination

• Communicate with customers regarding appointments, scheduling, and project updates
• Coordinate with vendors and suppliers regarding deliveries and orders
• Route inquiries to the appropriate team members
• Maintain professional communication across all departments

• Assist with organizing project paperwork and documentation
• Help coordinate deliveries and installation schedules
• Track purchase orders, invoices, and approvals
• Update spreadsheets and internal tracking systems
• Support general office organization and workflow

• Assist with invoicing and payment tracking
• Support accounts payable and accounts receivable processes
• Enter data into Quick Books or company systems
• Help organize receipts, purchase records, and office expenses

• 2+ years of office, administrative, or customer service experience
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficiency with Microsoft Office and Google Workspace
• Ability to multitask and prioritize responsibilities
• Professional, dependable, and team-oriented attitude

• Experience in construction, manufacturing, cabinetry, millwork, or related industries
• Familiarity with Quick Books or accounting software
• Experience supporting scheduling or project coordination

• Highly organized and dependable
• Positive attitude and willingness to learn
• Strong follow-through and accountability
• Comfortable working in a fast-paced environment
• Self-motivated and proactive
• Able to communicate clearly and professionally with customers and vendors

• 401(k)
• Competitive salary
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Competitive hourly pay or salary based on experience

Paid time off and holidays

Opportunities for growth within the company

Performance-based advancement opportunities

• Full-time *(Flexible hours may be offered following 90 day review)
• Monday–Friday
• In-person at our Manchester, CT location

CLAY specializes in high-end custom millwork and furniture projects where craftsmanship, organization, and attention to detail matter. We’re looking for dependable team members who take pride in supporting a growing business and helping deliver exceptional work from start to finish.