Maintenance Administrative Assistant II

Administrative Support

Supports managers and employees through a variety of tasks related to organization and communication. Provides general administrative support to the maintenance department.

• Work within ERP to enter purchase requisitions/reprint work orders/close work orders
• Order/restock material/parts to replenish inventory in designated areas
• Maintain purchase order log as it pertains to orders, shipping dates, tracking numbers etc..
• Follow up with the suppliers on orders needed
• Research material/parts for departments as needed, purchase materials/parts
• Serve as the primary contact for all vendors (limited to non-capital projects)
• Maintain mechanics time keeping log for work orders
• Maintain monthly On-Call calendar
• Update work order log weekly
• Complete monthly safety cards, quality inspections, and housekeeping audits
• Maintain a digital library of maintenance documents
• Process invoices for accounts payable
• Any other assigned duties

In addition to performance of the essential functions, this position may be required to perform a combination of supportive functions based on business needs:

• Enter production and receiving data into SAP system
• Prepare and ship samples per request of sales manager and technical personnel
• Prepare manifest documents for hazardous and non-hazardous waste shipments for off-site disposal
• Prepares packages and documents for UPS and Fed Ex shipment
• Support plant and maintenance managers with purchasing functions
• Stay current on MRO buying activities

• Previous experience as an administrative assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment
• Proficiency in MS Office
• Excellent time management skills and ability to prioritize
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Ability to multitask

· High School Diploma

· Associates Degree or Equivalent Preferred

· 2-5 Years of relevant experience