Grants Manager

University Overview

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Grants Manager A

Grants Manager A

Working in the Division of Endocrinology, Diabetes, and Metabolism (EDM) and the Institute for Diabetes, Obesity, and Metabolism (IDOM), under the supervision of the Sr. Grants Manager, the Grants Manager will be dedicated to a group of investigators consisting of several faculty and their postdocs. The Grants Manager will handle both pre- and post-award activities and will be responsible for mentoring coordinator(s).

The Grants Manager would be expected to lend expertise to questions or concerns brought to their attention by the mentee. This position is eligible for a hybrid work schedule with time being divided between working onsite and working remotely.

Pre award:

• Keep investigators apprised of proposal / report due dates.
• Review proposal instructions and work with the PI to collect and compile documents.
• Prepare proposal budgets using standardized templates, build proposals, mostly in PennERA; track submitted proposals.
• Work with the central Research Services office to facilitate contracts and amendments.
• Knowledge of PennERA and NIH eRA Commons will be required.
• Keep a written record of pre-award activity for each proposal.

Post award :

• Manage assigned portfolios. Investigator accounts are primarily NIH, foundation, and industry awards or contracts. Typical federal awards include R01s, Fs and Ks. The Division and Institute also have a long-running P30 and T32.
• Follow established, documented process to set up new awards and funding increments, initiate and track subaccounts, and process closeouts at project end.
• Work with purchasing manager to initiate subcontracts when needed.
• Knowledge of Ben Financials will be required.
• Track post-award expenses and monitor subawards.
• Provide regular reports, analysis, projections, and guidance to PIs.
• Monitor salary allocations.
• Work to correct transactional errors if found.
• Prepare and submit invoices to non-federal sponsors if required.
• Comply with sponsor reporting requirements. Process carry forward requests.
• Keep a written record of post-award activity (i.e., notes) for each account.

In general:

• Act as liaison between faculty and internal and external contacts.
• Analyze data and provide or assist with intramural reports as needed. These reports include semi-annual effort reporting and annual budget projecting.
• Promptly respond to inquiries and requests for review/approval of reimbursements or purchase/service orders involving accounts in your portfolio or to grant access for lab members to internal (core) spending. Attend regular meetings (usually remotely) to review accounts or other division business.
• Supervise and train support staff as needed.

• Preparation and submission of sponsored research proposals, including budgets, adhering to sponsor, university, and school regulations and procedures
• Provide grant-related assistance to investigators, including monthly grant reports. Review award notifications to ensure compliance with expenditures and other requirements/restrictions. Working with senior grant manager, help to provide financial analyses and guidance as it relates to the research portfolio.
• Set up accounts, subaccounts, and subcontracts. Initiate subcontract purchase orders and track processing. Interact with ORS contracts office in preparing project-specific contract language as needed. Interact with sponsors and subcontractors, including contract negotiation.
• Monitor activity and expenditures on all accounts, including subaward and subcontract activity, and reconcile financial transactions in a timely…