Procurement Admin

About Us :
Martinus is seeking a Procurement Admin to report directly to the Head of Procurement. The ideal candidate will possess a degree in finance, business, or a related field and have a minimum of two years’ experience in procurement or vendor management. Preference will be given to candidates with expertise in a construction-related field. The successful candidate will be a motivated self-started with excellent communication skills and a proven ability to perform duties accurately and efficiently.

Responsibilities :

Procurement Admin position tasked with a variety of responsibilities that ensure the smooth functioning of procurement processes and vendor management which include:

• Implementing procurement strategies that align with organizational objectives.
• Conducting research on potential vendors and suppliers, and evaluating them based on price, quality, and delivery speed.
• Preparing and managing purchase orders and contracts and maintaining detailed records of procurement activities.
• Negotiating with suppliers to secure advantageous terms and monitoring their compliance with contractual terms and conditions.
• Coordinating with internal departments to ensure proper communication and understanding of procurement needs and specifications.
• Monitoring inventory levels of certain commodities and placing orders as needed to maintain adequate supplies.
• Assisting PE’s with material submittals as needed to Clients.
• Onboard all suppliers to the new Felix platform and ensure that all documentation has been gathered from said suppliers.
• Create & maintain supplier master records in ERP including banking details and administer supplier verification through EFTSure.

Key Tasks and Duties

In addition to the broader responsibilities, specific tasks and duties of a Procurement Administrator include:

• Verifying purchase order receipts.
• Tracking orders and ensuring timely delivery of goods and services.
• Resolving issues with suppliers and vendors regarding shipment delays or quality lapses .
• Administering the implementation of procurement software or systems to streamline procurement processes.
• Ensuring adherence to all regulatory and compliance mandates affecting procurement.

Qualifications :

A bachelor’s degree in supply chain management, business administration, or a related field.

• Experience in construction-related procurement or supply chain management is preferred.
• Strong skills in negotiation and vendor management.
• Proficiency in using procurement software and tools is highly desirable.
• Advanced knowledge of the Microsoft Suite of applications.

This role demands a high level of diligence, attention to detail, and the ability to work under pressure. An effective Procurement Admin not only contributes to the cost-efficiency of an organization but also strengthens supplier relationships and supports organizational strategy through effective supply chain management.

Compensation :

• Competitive salary based on qualifications and industry standard for similar position