Client Accounting & Bill Pay Manager

Team Leadership & Workflow Management

Lead and manage the bill pay and bookkeeping team, ensuring accuracy, timeliness, and compliance with company policies and regulations. Allocate work, monitor task completion, and provide supervision, mentoring, and performance management to drive accountability, professional growth, and timely delivery of client deliverables.

Oversee the complete end-to-end accounts payable process, including invoice receipt, approval workflows, account coding, and timely payment execution in compliance with company policies.

Develop and implement efficient procedures for bill payment, bookkeeping, and financial record maintenance utilizing Quick Books. Evaluate and implement new tools to improve automation and reporting capabilities.

Maintain comprehensive vendor records and manage W-9 collection and 1099 preparation to ensure full tax compliance and regulatory adherence.

Oversee bank statement reconciliations and accounts payable/receivable reconciliations, ensuring accuracy and promptly resolving any discrepancies or issues.

Monitor and prepare monthly, quarterly, and annual financial statements along with ad hoc reporting to meet Partners’ client service needs. Prepare and deliver financial presentations to clients as required.

Serve as the primary point of contact for escalated client issues related to bookkeeping or bill pay, ensuring prompt resolution and maintaining the firm’s commitment to exceptional service.

Manage daily and monthly bookkeeping activities, including journal entries, general ledger maintenance, and comprehensive financial record keeping.

Collaborate with cross-functional teams to streamline processes, enhance financial efficiency, and support organizational goals that serve client needs.

Establish and document robust internal controls, standard operating procedures, and training resources to ensure team consistency, compliance, and operational excellence.

Stay current on industry trends, best practices, and regulatory changes related to bill payment and bookkeeping, implementing necessary updates to maintain competitive advantage.

• Bachelor's degree in accounting, finance, business, or a related field
• 5+ years of directly related work experience in accounts payable and accounts receivable, with 2+ years in a supervisory or management capacity
• Proficient in Quick Books and Microsoft Office applications.
• Must be authorized to work in the United States