Accounting Assistant

Accounting Assistant – Full Time (1–3 Years Experience)

Spectrum Marketing Companies is seeking a motivated and detail-oriented Accounting Assistant with 1–3 years of hands‑on accounting experience to support both Accounts Receivable and Accounts Payable functions. This role plays a key part in maintaining accurate financial records, ensuring timely billing and collections, and supporting vendor payment processes. The ideal candidate is comfortable working in a fast‑paced office environment, understands basic accounting workflows, and can operate with a degree of independence while maintaining strong attention to detail and accuracy.

• Prepare and issue customer invoices accurately and in accordance with company procedures
• Apply customer payments (checks, ACH, credit cards) and reconcile customer accounts
• Monitor AR aging reports and assist with collection outreach and follow‑ups
• Research and resolve billing discrepancies in collaboration with internal teams
• Maintain accurate and organized customer account records

• Process vendor invoices, ensuring proper coding, approvals, and documentation
• Match invoices to purchase orders and receiving documentation
• Prepare vendor payment batches and support timely disbursement processes
  
  Maintain vendor files and respond to vendor inquiries professionally
• Investigate and resolve invoice discrepancies with vendors and internal departments

• Enter and review financial transactions in the accounting system
• Assist with month‑end close processes, including reconciliations and reporting support
• Maintain organized financial documentation in accordance with internal controls
• Support internal management reporting and audit preparation as needed
• Recommend process improvements to enhance efficiency and accuracy

• 1–3 years of experience in accounts receivable, accounts payable, or general accounting support
• High school diploma or equivalent (Associate degree in Accounting or Business preferred)
• Strong understanding of basic accounting principles and financial workflows
• Ability to manage multiple priorities and meet deadlines
• Strong attention to detail and organizational skills

• Experience with ERP systems (Net Suite experience is a plus)
• Proficiency in Microsoft Excel, including formulas, sorting/filtering, and basic data analysis
• Experience supporting month‑end close activities
• Prior experience in a fast‑paced business environment

• Strong analytical and problem‑solving skills
• Professional communication skills (written and verbal)
• Ability to work independently and collaboratively
• High level of integrity and confidentiality
• Process‑oriented mindset with a focus on continuous improvement

• Full‑time, non‑exempt (hourly) position based in Manchester, New Hampshire
• Typically 40 hours per week; overtime may be required based on business needs and will be paid in accordance with federal and New Hampshire law
• 100% office‑based environment
• Standard business hours

• Hourly wage range: $23.00 to $27.00 per hour, based on experience and qualifications
• Benefits may include health insurance, paid time off, and retirement plan options, in accordance with company policy and applicable New Hampshire law

Employment with Spectrum Marketing Companies is at‑will.

Spectrum Monthly LLC dba Spectrum Marketing Companies is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status or any other protected status under applicable federal or New Hampshire law.