Business Manager & Full Charge Bookkeeper

Business Manager & Full Charge Bookkeeper

The Business Manager & Full Charge Bookkeeper assists the Superintendent of Catholic Schools, building principals, and the Diocesan Director of Parish & School Financial Services in the day-to-day management of school finances, including full-charge bookkeeping services, and ensures timely and accurate financial reporting, implementation of internal financial controls, and administration of school finances, in compliance with Church law, civil law, and diocesan policies.

This position requires developing proficiency using accounting software (Parish Soft), Student Management Platform (FACTS), and various Excel and other data recording and analytical programs.

Essential duties and responsibilities include preparing payroll, administering employee benefits plans, managing accounts payable, implementing student billing transactions, monitoring past due accounts, preparing statement of cash flows & projections, maintaining all insurance records and rental contracts, reconciling general ledger, tracking capital equipment and depreciation, tracking loan payments and banking records, updating Diocesan Reports, completing quarterly financial reports, preparing and implementing the budget with the Principal and Finance Committee, communicating with Curriculum Facilitators regarding department purchasing, tracking fundraising revenue, supporting the annual audit or audit review, making adjusting entries based on auditors' reports, acquiring and processing data for financial aid, monitoring inventory of equipment received through the federal EANS grant, and other duties as assigned.

The environment includes an office or cubicle in a clean, well-lit, and environmentally comfortable area; frequent hand manipulation in the use of office equipment, processing paperwork, etc.; minimal physical activity such as twisting, bending, kneeling required; other physical activity is generally limited to moving from one area to another.

Education, experience, and skills required include a bachelor's degree in business, finance, or accounting, commitment to the mission of Catholic schools, minimum of five years' experience in business administration or accounting, proficiency with Microsoft Office:
Word, Excel, etc, and accounting software programs, effective organization and time management skills, and ability to maintain confidentiality with regard to personnel and family records.

This position requires the ability to occasionally lift, carry or move up to ten pounds, minimal requirement to reach at or above shoulder level; occasionally reaching below shoulder level required, hand manipulation – equipment and controls, frequent; grasping and handling, occasional, work a flexible schedule, which may include night and weekends, mobility includes regular sitting, some standing, and walking, and travel to multiple locations.