HMP Manchester - Business Administrator

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

The job holder is expected to be competent in their area of work. Any specific qualifications or training required will be detailed in the relevant job description.

This is a non-operational role which may involve contact with prisoners depending on their area of work.

This role has no line management responsibilities.

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

• Business Administrator :
  Activity Hub
• Business Administrator :
  Business Hub
• Business Administrator :
  Employment
• Business Administrator :
  Equality
• Business Administrator:
  Mobilisation, Transition and Transformation (MTT) Administration Support
• Business Administrator :
  Resettlement Worker
• Business Administrator :
  Healthcare
• Business Administrator :
  Management Coordinator
• Business Administrator :
  New Colleagues Lead Administrator
• Business Administrator :
  Observation, Categorisation and Allocation (OCA)
• Business Administrator :
  Offender Management Hub
• Business Administrator :
  People Hub
• Business Administrator :
  Prison Digital Services Administrator
• Business Administrator :
  Programmes
• Business Administrator :
  Psychology
• Business Administrator :
  Regional Admin Support – Wales
• Business Administrator :
  Regional Admin Support – North East
• Business Administrator :
  Chaplaincy
• Business Administrator :
  Safe Decent and Secure
• Business Administrator :
  Safer Custody
• Business Administrator :
  Security Intelligence Collator
• Business Administrator :
  Social and Palliative Care
• Business Administrator :
  Substance Misuse and Drug Strategy
• Business Administrator : VCC Administrator

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location. This will be discussed and agreed on the completion of pre-employment checks.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS Flexible Working policy.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

Note:

This document is the job description and related content; other guidance and policy documents may apply in the recruitment process.