Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to support leadership within a fast-paced corporate environment in California. This contract opportunity is ideal for an experienced, detail-focused candidate who excels at keeping schedules organized, coordinating complex travel plans, and ensuring executive meetings run smoothly. The right candidate will bring strong judgment, attention to detail, and the ability to anticipate needs while managing competing priorities effectively.

Responsibilities:

• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments
• Organize domestic and potentially international travel plans, including flights, lodging, ground transportation, and itinerary preparation
• Coordinate meeting logistics for executive sessions by securing rooms, confirming attendees, and distributing relevant materials in advance
• Track schedule changes and communicate updates promptly to internal and external participants to maintain alignment
• Support day-to-day administrative activities that help executives remain focused on business priorities
• Prepare detailed travel agendas and confirm reservations to ensure seamless business travel experiences
• Partner with stakeholders across the organization to align timelines, meeting needs, and executive availability