Church Administrator

The Church Administrator serves as the primary point of contact for Manhattan Beach Community Church (MBCC), managing the day-to-day operations of the church office, supporting staff, and keeping the congregation informed of events and activities. This person brings a pleasant, cheerful presence to every interaction and is ready to attend to the needs that arise in a busy, mission-driven church community.

This role also provides part-time executive assistant support to the Senior Minister, helping manage his calendar, returning occasional calls and emails on his behalf, and serving as an occasional point of contact with the church's Boards.

Our mission is to create inclusive community, foster spiritual growth, and transform the world through acts of service and justice.

• Valuing the equality and uniqueness of all God's people
• Being a caring and supportive church family
• Embracing progressive Christianity and deepening spiritual growth
• Joyfully serving God by creating a just world for all

• Serves as the primary contact in the Church office, answering phones and greeting visitors with a pleasant, welcoming presence.
• Takes phone, voicemail, and email messages, responding as appropriate and in a timely fashion.
• Receives church mail and distributes it to the proper staff and organizations, opening any general mail addressed to the church.
• Participates in weekly staff meetings and monthly Executive Board meetings as requested.
• Coordinates with the Ministers, church staff, and members to schedule events on the Church Master Calendar, ensuring all calendar entries are complete and accurate.
• Provides light communications support in partnership with the Communications Director, who leads most communications work.
• Assists with printing and ordering materials for church programs and events.
• Assists with logistics and purchasing for church events.
• Maintains and restocks inventory of office and church supplies (e.g., daily devotional booklets, candles, special bulletin paper).
• Maintains and restocks inventory of kitchen supplies.
• Plans for, orders, and distributes UCC “5 for 5” offering materials.
• Manages church’s annual submission to the UCC Yearbook.

• Provides part-time executive assistant support to the Senior Minister, including returning occasional calls and emails on his behalf.
• Assists with managing the Senior Minister's calendar.
• Serves as an occasional point of interface between the Senior Minister and the church's Boards.

• Maintains accurate membership records for the church (currently in Power Church), conducting periodic audits to ensure the accuracy of member information and membership status.
• Generates membership reports as needed to support church business meetings, including the Annual Meeting.
• Maintains the church's emergency contact list.
• Facilitates church permits for on-campus activities.

• Handles Accounts Receivable in partnership with the Business Manager and posts all incoming funds to the church accounting platform, including pledges from congregants, rent payments, and any reimbursements.
• Distributes quarterly contribution statements to congregants.
• Responds to questions or inquiries from congregants regarding contributions.
• Coordinates with the Business Manager to properly process incoming bills and reimbursement requests, and to ensure accuracy of all funds received.
• Supports the assistant moderator with Remote Deposit Capture of checks and the counting process.
• Takes deposits to the bank when a Moderator or other designee is not available.

• Strategically resources and schedules events on the Church Master Calendar, watching for back-to-back bookings or conflicts that could overextend the team or strain facility resources, and raising concerns before events are approved.
• Coordinates cleaning and set-up tasks for the custodian and maintenance person on a daily basis based on facility usage.
• Prepares weekly diagrams and lists for space set-ups and breakdowns for maintenance personnel and oversees their work.
• Supervises the custodian when the custodian is on campus.
• Coordinates usage of…