Accountant II

About This Role

The College of Agriculture seeks an Accountant II to manage accounts payable and receivable activity within multiple departments. Key duties include handling accounts payable and receivables for 3 departments including Foundation funds and proactively monitoring BPC activity throughout the month to identify and prevent fraudulent activity. Additionally, the role provides support to faculty by assisting with Concur reports, covering both BPC and travel-related expenses.

Duties/Responsibilities:

• Assemble, code, and pay all invoices from external and internal vendors in Eforms. Review for allowable charges and proper use; assign appropriate funding and confer with vendors as needed.
• Review interdepartmental requisition purchase requests and invoices, routing payment documents through other departments for approval as appropriate. Review and complete monthly facilities invoice payment.
• Manage and coordinate accounts receivables for departments. Generate accounts receivables invoices and interfund vouchers; receive funds on a variety of department schedules of charges. Complete Cash Net deposits of check payments.
• Complete deposit and reimbursement request to/from Foundation accounts using the K-State Foundation’s electronic system.
• Ensure that all IRS requirements are met, and all vendors have a completed W-9 form on file, to ensure that all vendors are properly 1099 reported.
• Post payable and receivable financial activities into the accounting system; electronically archive documents and reconcile accounts at month-end.
• Generate and distribute accounting reports to faculty and department head each month and upon request. Answer any account balance or allowable expense questions.
• Must be knowledgeable in accounting practices, policies, rules and regulations to ensure that all communication is articulated in an easy-to-understand manner to other agency personnel.
• Manages the procurement card program for Entomology, Ag Economics, and Communication and Ag Education.
• Ensure all reports are complete and submitted by the deadlines set by Division of Financial Services.
• Assist faculty, staff and grad students with Concur processing by monitoring and verifying report accuracy, including review of receipts and funding allocations.
• Review submitted non-travel BPC expenses, ensuring accurate submission of all data, receipts, coding, and verifying account funding availability before approving.
• In depth knowledge of Division of Financial Services BPC policies and procedures to ensure compliance.
• Provide guidance and coaching to departmental personnel on Concur processes and procedures.
• Prepare monthly BPC reports for departmental vehicle fleet fuel cards.

This position is On-site
.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

Minimum Qualifications:

• Requires a high school diploma (or equivalent) and two years of relevant experience. Requirements may be met through a combination of education and experience.

Preferred Qualifications:

• Two years of experience in computer-based accounts payables or accounting software.
• Computer proficiency/ability to learn new systems. This position uses department accounting systems (Concur, Sage) and the Microsoft office suite as well as Adobe Acrobat Pro.
• Strong written and verbal communication skills
• Ability to learn quickly, determine priorities, take initiative, and work independently.
• Customer-service oriented
• Strong attention to detail
• Knowledge or experience in accounts payable and accounts receivable functions
• Experience with K-State BPC processes
• Higher education certificate or degree in a related field

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

$18.04 - $27.96 hourly