Office Specialist II

About This Role

The office specialist II position provides direct administrative assistance to the Heartland AI Symposium (HAIS) director (and as time is available, other HAIS committee members). In particular acting as a one-stop administrative contact and administrative problem solver for the director.

This position performs a variety of routine customer service, clerical and administrative duties according to established procedures. Works collaboratively with department staff to manage office duties and support senior staff in the accomplishment of their duties. Typical duties include processing payment vouchers, timesheets, logistical planning of events, or arranging travel. This position works under supervision but may be required to provide guidance and train others as needed.

About Us

The Heartland AI Symposium is an annual multi-institutional, multi-disciplinary 3-day event. The planning for which spans an entire year leading up to the event. People can learn more at our website:
Heartland AI Symposium | K-State | Kansas State University

Worksite Description

This position is Hybrid and/or Remote eligible.

Applicants in the Manhattan, KS area may be asked to come to campus or interact with local businesses and organizations in person.

Applicants requesting hybrid status should identify both their in person and remote availability clearly and be reachable by phone or email during their established remote schedule.

Applicants requesting fully remote status must establish their remote availability clearly and be reachable by phone or email during their established schedule.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

* Requires one year of relevant experience. Requirements may be met through a combination of education and experience.

Preferred Qualifications:

* Strong oral and written skills in English

* Ability to work independently and in a team

* Ability to adapt to and use new technological systems within an ethical framework

* Two years of post-high education

* One year of administrative experience

* Experience with website content management

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

Please submit the following documents:

* CV / Resume

* Cover Letter

Application Window

Applications close on:
July 19, 2026

Anticipated Hiring Pay Range

$14.54 - $21.38 hourly

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Why Join Us:

Kansas State University offers a supportive and inclusive community, dedicated to your professional growth. While specific benefits may vary by position, many roles come with comprehensive packages that support your well-being and work-life balance, including health and life insurance, retirement plans, and generous paid time off. To learn more about benefits that are available for various positions, visit our benefits overview page.

Work Authorization and Sponsorship:

Employees must be authorized to work in the United States at the time of employment. International candidates who require employer-sponsored work authorization are welcome to apply. Eligibility for visa sponsorship depends on several factors, including but not limited to, the job's occupational requirements, specific duties, wage level, the candidate's qualifications (such as degree field) and available departmental resources. As a result, not all positions or applicants will be eligible for sponsorship.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Remote and Hybrid work options:

Some positions are eligible for remote or hybrid working arrangements. An employee who is working in a remote or hybrid capacity for K-State must reside within the United States in order to comply with all federal and state laws, filings, or tax requirements. Remote and hybrid work arrangements are not available for anyone who resides in the state of Idaho.

Relocation to Kansas:

Kansas participates in the Make My Move  program, which connects eligible newcomers with participating communities offering financial incentives, housing support, and local perks to help make your move easier and more rewarding. If relocating from outside of Kansas you can visit the site to apply online for the program incentives.

Background Screening Statement:

Upon acceptance of a contingent offer of employment, a candidate may be subject to a background check per K-State's background check policy.

Interview…