Operations & Special Project Coordinator

Our agency, the Kansas Department of Health and Environment (KDHE), is led by Secretary Janet Stanek and is the only U.S. agency to combine Public Health, Environment, and Health Care Finance, enabling a holistic approach to protecting Kansans’ health and well‑being.

• Open to anyone (External)
• Unclassified Service – Full Time – Regular
• Work Schedule:
  
  Monday‑Friday, 8:00 am–5:00 pm (flexible schedules available)
• Benefits:
  Yes
• Veterans’ Preference Eligible:
  Yes
• KDHE does not provide sponsorship

• Hourly pay: $25 / hr (salary may vary with experience)

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & vacation leave
• Work‑life balance programs (parental leave, military leave, jury leave, funeral leave)
• Paid state holidays
• Fitness centers at select locations
• Employee discounts through the STAR Program
• Retirement and deferred compensation programs

Lead administrative management of bureau grants, contracts, MOUs and task orders, ensuring timely routing, accuracy and compliance.

• Track grant timelines, amendments, reporting requirements, and fiscal implications to support proactive planning and accountability.
• Act as primary administrative liaison with Procurement, Legal, Fiscal and program staff.
• Prepare, review and maintain contract documentation and administrative budget materials.
• Design and maintain standardized administrative processes, templates, workflows and routing guides.
• Optimize routing paths for fiscal documents, agreements and required reporting.
• Develop tracking systems or dashboards for grant cycles, contracts, invoices and project milestones.
• Identify gaps in administrative processes and propose solutions using critical analysis.
• Train staff on administrative procedures, compliance expectations and document management practices.
• Represent bureau leadership across KDHE bureaus and partner agencies, maintaining strong working relationships with Procurement, Legal, Fiscal, Operations, IT and external partners.
• Facilitate communication between program sections and leadership to support bureau priorities.
• Represent the bureau on administrative work groups, task forces or committees as assigned.
• Maintain accurate, organized records for grants, contracts and fiscal tracking; prepare documentation for audits and internal reviews.
• Develop and update administrative manuals, checklists and routing reference guides; ensure document version control and secure storage.

• Education:
  
  High School / GED
• Licensing & Certification:
  Valid driver’s license (required for state vehicle use)
• Minimum Qualifications:
  • Five years of progressively responsible administrative experience in grants, contracts or fiscal coordination.
  • Experience supporting senior leadership or coordinating multi‑step processes across teams.
  • Experience developing or improving administrative systems or tools.
  • Proficiency with Word, Excel, PowerPoint, Access, SharePoint, Teams and document management systems.
  • Strong proofreading, editing and attention to detail.
  • Excellent oral and written communication skills.
  • Experience gathering, reviewing and tracking contracts and fiscal information.
  • Advanced administrative and analytical skills for managing complex workflows.
  • Strong critical thinking and problem‑solving abilities.
  • High‑level organization and ability to manage multiple deadlines.
  • Proficiency with routing platforms and document management systems.
• Preferred Qualifications:
  • Bachelor’s degree in Public Health, Business Administration or Public Administration.
• Post‑Offer, Pre‑Employment Requirements:
  • Valid Kansas Tax Clearance Certificate (within ten days of a job offer).

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

Individuals who wish to identify themselves as a qualified person under the Americans with Disabilities Act and would like to request an accommodation may address the request to the agency recruiter.