Administrative Assistant - Lange Real Estate

Benefits

• Paid Time Off (PTO)
• Paid Holidays + 1 Floating Holiday of YOUR Choice
• Medical, Dental, and Vision Insurance Options
• 401(k) Retirement Plans + Employer Match
• 100% Company-paid Basic Life Insurance, Short and Long-Term Disability Insurance, Teladoc Services, and Employee Assistance Program (EAP)
• HSA, FSA and Pet Insurance Options
• Safety Boot and Prescription Safety Glasses Reimbursement Program
• Gym Membership Reimbursement
• And more!

The Administrative Assistant supports the daily operations of Lange Real Estate by providing professional front-office coverage, limited brokerage support, and dependable administrative support for the development and investment teams. This role helps keep meetings, documents, project files, communication, and administrative follow-up organized and moving forward.

This position requires a professional and welcoming presence, strong attention to detail, the ability to manage multiple priorities, and a service-minded approach to supporting internal team members, guests, clients, vendors, lenders, investors, and other external partners.

• Serve as the first point of contact for Lange Real Estate by answering incoming calls, greeting guests, routing visitors, maintaining a professional front-office presence, and helping keep the office clean, organized, and presentable.
• Provide limited brokerage support as assigned by LRE leadership, including basic coordination, communication, and administrative follow-up.
• Schedule development, investment, lender, investor, brokerage, and internal meetings across multiple team members and outside parties.
• Prepare meeting agendas from leadership direction, take meeting notes, and maintain action item lists.
• Track open administrative items in a shared tracker and follow up with internal team members to help keep projects and requests moving forward.
• Maintain organized project folders and filing systems for development, investment, brokerage, and department-related materials.
• Save, organize, and help manage key documents, including leases, contracts, surveys, budgets, invoices, lender requests, city correspondence, closing documents, and other project records.
• Assist with assembling lender, investor, city, project, and internal meeting packets.
• Support the LRE President and broader LRE team with scheduling, document preparation, communication, reporting, and recurring administrative needs.
• Coordinate with accounting, legal, HR, IT, marketing, finance, and other shared service teams while helping improve templates, checklists, filing systems, and recurring workflows.

• 2+ years of administrative or office experience.
• Excellent interpersonal and customer service skills.
• Ability to answer customer calls via a multi-line phone system.
• Strong computer skills, including proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and general comfort with new software systems.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize tasks, and follow through with minimal supervision.
• Professional, positive demeanor with strong customer service orientation.
• Valid Driver's License.

• Experience managing calendars in software like MS Outlook.
• Experience supporting real estate, development, investment, construction, or professional services teams.
• Experience organizing contracts, leases, closing documents, project files, or lender/investor materials.
• Experience managing shared trackers, document folders, agendas, meeting notes, and action items.
• Experience coordinating meetings across multiple internal and external stakeholders.

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sedentary work. Exerting up to 60 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.
• The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Except where prohibited by state law, all offers of employment are conditioned upon successfully…