Program Support Assistant

Position Title

Program Support Assistant

Location: Manhattan, Kansas (On-site)

Client: U.S. Department of Agriculture (USDA) Agricultural Research Service (ARS)

Employment Type: Full-Time | Contract

Work Authorization: U.S. Citizenship required. Candidates must be eligible to obtain and maintain a favorable USDA Public Trust background investigation.

Anticipated

Start Date:

September 1, 2026 (Contingent Upon Contract Award)

WINTrio LLC is seeking a highly organized and dependable Program Support Assistant to provide onsite administrative support for the U.S. Department of Agriculture (USDA) Agricultural Research Service (ARS) at the Center for Grain and Animal Health Research in Manhattan, Kansas.

The successful candidate will support multiple scientific research units by coordinating day-to-day administrative operations, maintaining records, preparing correspondence, scheduling meetings, and facilitating communication between research personnel, management, and external stakeholders. This role requires excellent organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a collaborative Federal research environment.

• Answer telephone calls and professionally greet office visitors.
• Schedule appointments, maintain calendars, and coordinate meetings.
• Organize, sort, and distribute incoming and outgoing mail.
• Prepare correspondence, reports, memoranda, invoices, emails, and other administrative documents.
• Draft, edit, proofread, and format letters, reports, instructional materials, and official communications.
• Create, organize, and maintain electronic and physical filing systems.
• Support bookkeeping activities, account management, billing, and invoice preparation.
• Coordinate administrative support for meetings, events, and office activities.
• Track administrative deadlines, appointments, action items, and deliverables.
• Maintain accurate records and ensure proper document management.
• Collaborate with administrators, scientists, management, support staff, and external stakeholders.
• Perform general office administration and other clerical duties as assigned.

• High school diploma required;
  Associate's or Bachelor's degree preferred.
• Previous experience providing administrative support, office coordination, or comparable administrative services.
• Proficiency with Microsoft Office 365 applications, including Word, Excel, Outlook, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Excellent writing, editing, grammar, and proofreading abilities.
• Strong organizational, time management, and multitasking skills.
• Ability to manage multiple priorities while meeting established deadlines.
• Ability to exercise sound judgment and make independent decisions regarding routine administrative matters.
• Working knowledge of bookkeeping, invoice processing, accounting support, or billing functions.
• Ability to quickly learn new software applications and administrative procedures.
• Ability and willingness to work full-time onsite in Manhattan, Kansas.
• U.S. Citizenship required.
• Ability to obtain and maintain a favorable USDA Public Trust background investigation.

• Office Administration
• Executive Support
• Calendar Management
• Meeting Coordination
• Correspondence Management
• Office Operations

• Records Management
• Document Control
• Electronic Filing
• Physical File Management
• Report Preparation
• Data Entry

• Bookkeeping
• Invoice Preparation
• Billing Support
• Account Management
• Administrative Tracking

• Customer Service
• Stakeholder Coordination
• Professional Correspondence
• Event Coordination
• Administrative Scheduling

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Power Point
• Microsoft Teams

• Office 365
• Electronic Filing Systems
• Calendar Management
• Document Management Systems

• Email Management
• Scheduling Systems
• Office Equipment
• Administrative Software

• Experience supporting USDA or other Federal Government agencies.
• Experience supporting scientific, agricultural,…