Nursing Education Program Coordinator

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For more information, please see:  Job Classification:
** Staff Full-Time/Part-Time Status:
** Full-Time Contract Duration:
** Full-Time Regular Employment Compensation
** Pay Grade 9 (Hourly Rate $17.85 - $26.78) Pay Amount:
** Salary Grade 9 (Hourly Rate $17.85 - $26.78) Actual compensation offered will be based on the candidates education and experience and determined within the approved salary range and available budget. This position is compensated on a salary basis equivalent to a 40-hour workweek at the hourly rate offered.

Location:

** Main Campus Reporting Relationship:
** Director of Nursing Education

Job Description:

**[Nursing Ed Coordinator 8.2026]((Use the "Apply for this Job" box below).)

The Nursing Education Program Coordinator supports the effective operation of Manhattan Area Technical Colleges (MATC) pre-licensure nursing programs including Practical Nursing (PN) and Associate Degree Nursing (ADN) as well as healthcare program offerings. This position coordinates academic, clinical, and administrative processes across didactic, lab/skills/simulation, and clinical learning environments. Serving as a primary point of contact for students, faculty, clinical partners, and internal college departments, the Coordinator ensures timely communication, accurate recordkeeping in compliance with Kansas State Board of Nursing (KSBN), Kansas Department for Aging and Disability Services (KDADS), and national accreditation standards (e.g., ACEN).

Key responsibilities include scheduling, clinical placement coordination, compliance tracking, outcomes and accreditation data collection, student services support, purchasing and budget tracking, and coordination of program events such as orientation, pinning, and advisory committee meetings.

• Coordinate academic calendars, course schedules, faculty workload, tracking, room assignments, and lab/skills/simulation schedules.
• Maintain and publish master program calendars (didactic, clinical, simulation, testing, and meetings).
• Track faculty teaching assignments and support adjunct onboarding, including licensure, certifications, and required documentation.
• Reserve classrooms and simulation spaces and manage shared calendars.
• Proctor makeup or retake exams ensuring secure testing environments.

• Collaborate with clinical partners to secure placements and support affiliation agreement processes.
• Coordinate clinical site communication, orientation schedules, and onboarding requirements.
• Track and monitor compliance requirements (e.g., immunizations, background checks/KBI, drug screens, BLS, OSHA/HIPAA training, health insurance coverage) and elevate non-compliance as needed.
• Utilize compliance and placement systems such as my Clinical
  
  Exchange and clinical partner portals.
• Ensure secure handling and transfer of healthcare records in compliance with HIPAA and FERPA.

• Serve as the first point of contact at the program office, greeting visitors professionally and providing general information.
• Answer phones and voicemail promptly; route calls and emails to appropriate personnel.
• Respond to general inquiries and triage concerns to the correct resource.
• Support application, admission, registration, progression, and graduation processes.
• Prepare KSBN licensure application-related documentation for graduating cohorts.
• Assist with stude t orientation, bootcamps, and licensure preparation activities.
• Coordinate logistics for testing, standardized assessments, and pinning ceremonies (including ordering pins).

• Assist with accreditation and regulatory activities, including ACEN reporting, KSBN re-approval, and site visit preparation.
• Maintain program policies and procedures and support consistent implementation across programs.
• Compile and validate outcomes data, including retention, graduation rates, NCLEX pass rates, employment outcomes, clinical evaluations, and end-of-program student learning outcomes.
• Ensure secure retention of student, program, and office records in accordance with federal, state, and accrediting body requirements.

Maintain accurate student and program records in shared drives and the learning management system (e.g., Canvas).

Prepare routine and ad hoc reports fo