HR Specialist I

Overview

The HR Specialist I will oversee human resource activities relating to recruitment, hiring, separations, student personnel actions, time & leave, etc. for assigned department(s) within the College of Agriculture Business Services unit. Provide smooth workflow, uninterrupted services, and process improvements for HR areas. Below are some of the duties required; additional HR duties may be assigned as needed.

• Develop and maintain up to date knowledge of the University regulations for recruitments, compensation and HR actions. Conduct recruitments for vacant positions.
• Complete and process appointment paperwork and personnel transactions.
• Manage orientation of these new employees at time of hire. (New hire tasks, onboarding, goal setting, and 30/60/90-day reviews)
• Provide guidance and assistance to supervisors and employees on K-State guidelines for employment and benefits.
• Conduct off-boarding of separating employees.
• Maintain data in personnel database system and HR archive files.
• Develop and maintain a detailed handbook of policy and procedures for assigned unit(s).
• Complete annual key inventories, the annual space inventories, and track department space availability.
• Complete offer letters, international assistantship forms, background checks, and visa work permits.
• Complete tuition reimbursements (or Tuition in Lieu of Salary) and tuition waivers.
• Process payroll activities for departmental employees including time and leave entry/corrections and management of FMLA, parental leave, and other leave program paperwork as necessary.
• Maintain leave accrual records and train department employees in the use of Self Service in People Soft.
• Setup and maintain payroll funding for employees. Complete payroll transfer paperwork to correct funding errors.

Minimum Qualifications: Requires a high school diploma and two years of relevant experience.

Preferred Qualifications: Experience with recruitments, hiring, or separation; experience with K-State or higher ed HR processes and paperwork; computer proficiency/ability to learn new systems (Microsoft Office, HR systems such as Page Up, ADP, and People Soft HRIS); ability to learn quickly, determine priorities, meet deadlines, take initiative, work independently and perform highly detailed tasks; experience responding to clients in a friendly and effective manner;

strong written and verbal communication skills; strong attention to detail and ability to communicate with team members; higher education degree in human resource management or business field.

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

This position is On-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

The information above describes the role responsibilities and qualifications. This description excludes promotional or application-process content and focuses on job duties, requirements, and the working conditions of the role.