Accounts Payable Specialist

Job Description

Job Description

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* Automotive Accounts Payable
- Summary
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Compiles and maintains verified accounts payable records. Reconciles statements and issues payment to vendors.

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* Automotive Accounts Payable
- Essential Duties
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• Operates a multi-line phone system answering incoming phone calls for dealership.
• Answers all incoming calls in a prompt, polite, professional manner, transferring them to the appropriate person or department quickly with a smile
• Provides voice mail for callers if employee cannot be reached. Takes detailed messages when voice mail is not taken by caller and delivers message to appropriate party in a timely manner. Starts task as outlines in our “system process”
• Greets showroom customers in a professional, friendly, hospitable manner and determines the nature of their visit upon arrival and departure.
• Maintains a personal demeanor consistent with dealership culture, contributing a positive, supportive work environment for all dealership team members.
• Directs customers to the correct department, notifies the appropriate employee that a customer is waiting and introduces the customer to a Salesperson.
• Checks all invoices and obtains appropriate account number to post invoice to.
• Posts all open items in accounts payable daily.
• Prepares accounts payable checks or credit card payments weekly.
• Prints all accounts payable reports and maintains all accounts payable files.
• Reconciles statement and the ledger making sure that payments are consistent with dealership schedules.
• Communicates cash requirements for payable dates to the CFO.
• Analyzes vendor accounts.
• Answers all vendor inquiries.
• Maintains a professional appearance and a neat work area.
• Audits repair orders to ensure parts are added correctly, communicates with CFO when errors occur.
• Audits and maintains pending credits and cores.
• Audits and maintains sublet transactions.
• Reconciles American Express transactions daily and makes weekly payments.
• Tracks 1099 vendors all year, compile list of vendors and assist with 1099’s annually.
• Writes transport checks, also making sure we have appropriate paperwork.
• Assists the CFO with other projects and duties as assigned.
• Covers staff lunches and breaks
• Meets with CFO weekly.
• Fills in for office assistant/accounting assistant as needed.
• These tasks include but are not limited to this list.

Company Description

Unique was founded on June 1st, 2006 by Jeremy Thomas. The business that once started with only seven cars on the lot now always has around 150 vehicles in inventory. Our first showroom was located in Mankato, MN and was 15,000 sq ft. This was only the beginning!

Over the years with more employees and more inventory, we needed a change; a big one  of March 2020, Unique has sold 4,000 cars and counting! From humble beginnings to now a thriving dealership that handles both local and worldwide business, Unique continues to be the full-service specialty & classic car dealership leader of the Midwest. Come Spring 2020, we were finally able to stretch our legs and move to our new home of 50,000 sq ft!

Unique was founded on June 1st, 2006 by Jeremy Thomas. The business that once started with only seven cars on the lot now always has around 150 vehicles in inventory. Our first showroom was located in Mankato, MN and was 15,000 sq ft. This was only the beginning!

Over the years with more employees and more inventory, we needed a change; a big one  of March 2020, Unique has sold 4,000 cars and counting! From humble beginnings to now a thriving dealership that handles both local and worldwide business, Unique continues to be the full-service specialty & classic car dealership leader of the Midwest. Come Spring 2020, we were finally able to stretch our legs and move to our new home of 50,000 sq ft!