Accounting Administrator

We are seeking a detail-oriented and dependable Accounting & Administrative Coordinator to support our Management Team in accounting, human resources, payroll administration, and office operations. This position is ideal for an experienced professional who enjoys a variety of responsibilities, thrives in a collaborative environment, and is looking for an opportunity to expand their skills and grow within a stable organization.

The successful candidate will possess strong accounting fundamentals, excellent organizational skills, and a positive, team-focused attitude. While prior experience is important, we also value individuals who are trainable, adaptable, and eager to continue learning.

We are seeking a detail-oriented and dependable Accounting & Administrative Coordinator to support our Management Team in accounting, human resources, payroll administration, and office operations. This position is ideal for an experienced professional who enjoys a variety of responsibilities, thrives in a collaborative environment, and is looking for an opportunity to expand their skills and grow within a stable organization.

The successful candidate will possess strong accounting fundamentals, excellent organizational skills, and a positive, team-focused attitude. While prior experience is important, we also value individuals who are trainable, adaptable, and eager to continue learning.

• Process bi-weekly payroll and maintain accurate payroll records.
• Track employee vacation balances, garnishments, and other payroll deductions.
• Monitor employee labor hours for job costing and reporting purposes.
• Prepare wage and payroll-related reports as required.
• Enter and process Accounts Payable invoices.
• Reconcile invoices to purchase orders and close open purchase orders as appropriate.
• Create Accounts Receivable invoices and verify accuracy against packing lists and customer purchase orders.
• Assist with accounting record maintenance and special projects as assigned.

• Assist with employee recordkeeping and required employment-related reporting.
• Support unemployment, workers' compensation, and other HR-related administrative processes.
• Maintain employee vacation and absence records and update company calendars following manager approval.
• Coordinate DOT compliance activities, including record maintenance, annual driver physicals, inspections, and regulatory reporting.
• Assist with employee handbook updates and policy administration.
• Support onboarding and other HR administrative functions.

• Share front office responsibilities, including:
• Answering and directing telephone calls
• Greeting and registering visitors
• Managing incoming and outgoing mail
• Provide administrative support to management and staff as needed.
• Help maintain a professional and welcoming office environment.

• Associate degree in Accounting, Business Administration, Human Resources, or a related field.
• Minimum of three years of experience in accounting, payroll, human resources, or office administration.
• Experience working with computerized accounting and payroll systems.
• Strong Microsoft Office skills, particularly Excel and Word.
• Excellent organizational, communication, and problem-solving abilities.
• High level of accuracy and attention to detail.

• Experience with payroll processing and job-cost accounting.
• Familiarity with DOT compliance requirements.
• Experience supporting HR administration and employee recordkeeping.

• Positive attitude and strong work ethic.
• Self-starter who takes initiative and follows through.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal skills and respect for coworkers and customers.
• Willingness to learn, grow, and take on new responsibilities.

• 100% Employer-Paid Medical Insurance for Employees
• Dental Insurance
• Vision Insurance
• Life Insurance
• Medical and Dependent Care Flexible Spending Accounts (MCAP/DCAP)
• 401(k) Retirement Plan
• Paid Time Off and Holidays (if applicable)

This position offers a unique combination of accounting, payroll, HR, and administrative responsibilities, providing a great opportunity for someone who enjoys variety in their workday. You'll be part of a supportive team where your contributions are valued and where there is room to develop new skills and grow professionally.