Administrative Assistant

Overview

Tailwind Group is a top‑twenty owner and manager of off‑campus student housing. We are committed to creating a workplace culture that is second to none and to attracting and retaining the most talented and passionate individuals in the industry.

Full‑time

Administrative Assistant (due to an internal promotion). The Administrative Assistant is primarily responsible for ensuring that our office operations run smoothly and for providing overall support to the organization and structure of the office environment.

$20.12 – $25.71 per hour plus bonus potential. Final offers are based on multiple factors including education, skills, experience, and location.

• Medical, Dental, & Vision Insurance for employees and their families
• Vacation and Sick Time + 12 Paid Holidays
• 401(k) with company matching
• On‑the‑job training and career development
• Paid Parental Leave

• Demonstrate excellent customer service during each encounter with clients, prospects, vendors, officials, and community members.
• Greet all persons entering the office in a friendly and professional manner and escort guests throughout the office to ensure they feel welcome and comfortable.
• Answer calls consistently and professionally and work diligently to understand who the call should be directed to.
• Receive and sort mail and deliveries and manage outgoing mail procedures for the office.
• Prepare and deliver reports, charts, budgets, and other presentation materials as directed by senior leadership.
• Coordinate scheduling of conference rooms and ensure proper set up for meetings.
• Monitor office and kitchen supplies inventory, place orders, and pick up as needed.
• Maintain the appearance, cleanliness, and organization of office common areas and amenities.
• Assist with preparing and coordinating welcome, anniversary, and birthday gifts for employees.
• Organize office gatherings such as potlucks and gift exchanges and ensure proper communication around these events.
• Prepare and coordinate logistics for regularly scheduled senior leadership meetings and events, including scheduling, making reservations, and ordering meals.
• Assist with general calendar management and scheduling for senior leadership.
• Provide highly professional, personable written and verbal communication with internal and external partners on behalf of senior leadership, as requested.
• Complete work‑related errands including shopping for inventory, dropping off mail and packages, and picking up other orders.

• Two or more years of experience working as an Administrative, Office Manager, or similar role.
• High school diploma or equivalent;
  Associate or Bachelor’s degree preferred.

• Ability to work in a growing, fast‑paced environment managing multiple projects simultaneously.
• Strong administrative, organization, and communication skills.
• High level of integrity and professionalism.
• Handle confidential information with discretion.
• Self‑motivated and excel at working in a team environment.
• Proficient in Microsoft Office programs:
  Excel, Word, PowerPoint, and Outlook.
• Valid driver’s license and consistent access/ownership of a reliable vehicle.

To learn more about our core values, mission, and vision, check out:  A complete list of responsibilities and duties can be provided during the interview process. This position is not eligible for visa sponsorship at this time. Tailwind Group is an Equal Opportunity Employer.