Administrative Assistant

Overview

Tailwind Group is a top twenty owner and manager of off-campus student housing and brings a wealth of knowledge to the industry. We are committed to creating and sustaining a workplace culture that is second to none. We strive to fight for the highest possible good of the people that matter most, including our team members! Attracting and retaining the most talented and passionate individuals in our industry is an ongoing objective at Tailwind Group.

We would love for you to join our team!

The Position: Due to an internal promotion we are hiring an Administrative Assistant. The Administrative Assistant is primarily responsible for ensuring that our office operations run smoothly. A successful Administrative Assistant will provide overall support to the organization and structure of the office environment, attend to and communicate with visitors on the phone and face to face, take pride in the office space, and understand that this role is critical to the success and reputation of Tailwind Group.

This is a full-time position working a standard schedule, Monday - Friday from 8:00am to 4:30pm.

The compensation range for this position is $20.12 - $25.71 per hour plus bonus potential. This range is determined by current market data based on the position requirements and complexities. Final offers of employment will be based on multiple factors including candidate education, skills, experience, and location.

We strive to provide our employees with the most competitive benefits package in the industry. A few of those benefits and perks include:

• Medical, Dental, & Vision Insurance for employees and their families
• Vacation and Sick Time + 12 Paid Holidays
• 401(k) with company matching
• On-the-job training and career development
• Paid Parental Leave

• Demonstrate excellent customer service during each encounter with clients, prospects, vendors, officials, and community members.
• Greet all persons entering the office in a friendly and professional manner. Escort guests throughout the office and ensure they feel welcome and comfortable.
• Answer calls consistently and professionally and work diligently to understand who the call should be directed to.
• Receive and sort mail and deliveries and manage outgoing mail procedures for the office.
• Prepare and deliver reports, charts, budgets, and other presentation materials as directed by senior leadership.
• Coordinate scheduling of conference rooms and ensure proper set up for meetings.
• Monitor office and kitchen supplies inventory, place orders, and pick up as needed.
• Monitor office common areas, amenities, and other areas for superior appearance, general cleanliness, and organization.
• Assist with preparing and coordinating welcome, anniversary, and birthday gifts for employees.
• Organize office gatherings such as potlucks and gift exchanges and ensure proper communication around these events.
• Prepare and coordinate logistics for regularly scheduled senior leadership meetings and events, including scheduling, making reservations, and ordering meals.
• Assist in general calendar management and scheduling for senior leadership.
• Provide highly professional, yet personable written and verbal communication with internal and external partners on behalf of senior leadership, as requested.
• Complete work-related errands including but not limited to, shopping for inventory, dropping off mail and packages, and picking up other orders.

• Two or more years of experience working as an Administrative Assistant, Office Manager, or similar role.
• High school diploma or equivalent;
  Associate or Bachelor’s degree preferred.

• Demonstrated ability to work in a growing, fast-paced environment managing multiple projects simultaneously.
• Possess strong administrative, organization, and communication skills.
• Demonstrate a high level of integrity and professionalism.
• Ability to handle confidential information with discretion.
• Be a self-motivated individual and excel at working in a team environment.
• Proficient in all Microsoft Office programs:
  Excel, Word, PowerPoint, and Outlook.
• A valid driver's license and consistent access/ownership of a reliable vehicle.

To learn more about our core values, mission, and vision, check out:

A complete list of responsibilities and duties can be provided during the interview process.

This position is not eligible for Visa sponsorship at this time. Tailwind Group is an Equal Opportunity Employer.