Front Desk & Office Services Coordinator

Open Access Technology International, Inc. (OATI) is seeking a professional, customer-service-oriented Front Desk & Office Services Coordinator to support our Bloomington location. This role reports 100% on site and is essential in creating a welcoming environment for guests, including, employees, vendors, and VIPs, while ensuring smooth office operations. The starting salary range for the role ranges from $42,000.00 – $52,000.

• Manage meeting room reservations and ensure seamless event logistics
• Answer and direct calls professionally
• Assign badges to guests and new employees
• Stock and manage office supplies
• Assist the Talent Team
• Coordinate shipments, deliveries, and vendor escorts
• Support building security, monitor gate access, and report turnstile issues
• Respond to alarms and document security concerns
• Assist the Training Department with tracking registrations and participant lists
• Send customer notifications via Outlook (reminders, confirmations, follow-ups)
• Ensure meeting areas remain clean, organized, and event-ready
• Oversee event setup, ensuring a seamless experience for VIP guests
• Coordinate food orders for internal and external events, managing vendor and catering logistics, preparing requisition form
• Maintain detailed documentation of training attendance and scheduling

• Associate’s degree (preferred) or equivalent experience
• Strong attention to detail, organization, and multitasking skills
• Proficiency in MS Office and professional phone etiquette
• Ability to work independently and manage time effectively
• Legally authorized to work in the U.S. without requiring sponsorship now or in the future
• Ability to lift office supplies as needed

This role is ideal for someone looking for long-term growth in a professional setting. If you thrive in a fast-paced, customer-focused environment, we encourage you to apply!

OATI offers Full-time employment which includes competitive salary and benefits, 401(k) plan with company match, paid time off, and excellent health and dental insurance programs. OATI prides itself on providing a stable, supportive environment for career development with opportunities for future growth and promotion within the company. Applicants must be self-motivated, energetic, and willing to work in a team-oriented company.