Student Records & Registration Specialist - Office & Administrative Specialist Senior

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**** All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
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* Working Title:

** Student Records & Registration Specialist - Office & Administrative Specialist Senior
** Institution:
** Minnesota West Community and Technical College
** Classification

Title:

** Office & Admin Specialist Sr
** Bargaining Unit / Union:
** 206: AFSCME - Clerical and Office
** City:
** MWST - Worthington Campus
** FLSA:
** Non Job Exempt
** Full Time / Part Time:
** Full time
** Employment Condition:
** Classified - Unlimited
** Salary Range:**$22.23 - $31.68

This position is located 100% in person on the Worthington, MN campus.
** Job Description
** The Student Records & Registration Specialist provides registration, grading, graduation, transfer and records assistance to students, faculty and staff college-wide, ensuring student needs are met and the Records and Registration departments function efficiently.

This position coordinates with prospective and returning veterans on educational opportunities, the college application process, course registration, veterans’ educational benefits, satisfactory academic progress, and the transfer of military educational credit. This position certifies veterans’ educational and housing benefits, monitors monthly enrollment levels, reports changes each month, and carries out all other reporting duties associated with veterans’ benefits.

This position serves as the liaison between Minnesota West Community and Technical College, the U.S. and Minnesota Departments of Veterans’ Affairs, the Minnesota National Guard, the Minnesota Office of Higher Education, Minnesota State Colleges and Universities, and community service agencies.
** PRINCIPLE RESPONSIBILITIES:
**** 1. Records and Registration Specialist
*** Provide front-line support and assistance to students, faculty, and staff regarding a wide range of student records functions.
* Ensure accuracy and integrity of student academic records in accordance with Federal regulations, including the Family Educational Rights and Privacy Act (FERPA), state data privacy laws, and institutional policies and procedures.
* Assist in monitoring student records and registrations to assist in detecting fraudulent students. Process suspected fraudulent student records through the Registrar’s office, following the procedure outlined by the Minnesota State System Office.
* Utilize the student information system (ISRS) and related platforms to enter, verify, update, and retrieve student data with a high degree of accuracy and attention to detail.
* Collaborate with academic departments, advisors, and administrative offices to support consistent and efficient records-related processes.
* Communicate policies and procedures to students and staff in a clear and professional manner; provide guidance and troubleshooting assistance as needed.
* Maintain up-to-date knowledge of college, state, and federal regulations through participation in ongoing training sessions and professional development opportunities, regular department and cross-functional team meetings, institutional and systemwide communications and updates related to student records and registration processes.
* Support cyclical and term-based operations such as term setup, enrollment verifications, grade processing, and commencement preparations.
* Contribute to continuous improvement of workflows, documentation, and customer service practices related to student records and registration services.
** 2. Serve in the capacity of the Veterans Certifying Official for Minnesota West Community and Technical College
*** Serve as the primary point of contact for prospective and currently-enrolled veterans and their families across all 5 campus and 2 center locations of Minnesota West Community and Technical College regarding enrollment in eligible benefits.
* Provide guidance to veteran students on educational opportunities, the college application process, course registration, financial aid, veterans’ educational benefits, satisfactory academic progress, and transfer of military educational credit.
* Work with eligible students to resolve issues related to benefits to ensure students…