Executive Assistant to President ( Executive

Position: Executive Assistant to the President ( Executive 2)
The Executive Assistant to the President provides confidential analysis, recommendations and high level support to the President. This position is responsible for drafting correspondence and written materials for the President, including campus-wide communications.  The Executive Assistant handles confidential material, exercises discretion when responding to inquiries, manages the creation of the master calendar, and coordinates special projects and events.

* Provide confidential assistance to the President and manage functions of the Office of the President.
* Identify and keep the President abreast of issues requiring his/her attention.  Schedule meetings and manage daily and longer-term calendar for the President. Anticipate, track and remind the President of special or critical dates, events, communications pending or actions required and assist with follow-through.
* Act as a liaison between the President and other vice presidents, deans, faculty members, Minnesota State personnel, staff members, students, legislators and the general public; maintaining strict confidentiality.
* Develop and implement office procedures and priorities necessary to accomplish a variety of assignments in the most efficient and accurate manner ensuring college policies and procedures and Minnesota State regulations are being followed.
* Inform, advise and counsel the President on matters related to duties and activities related to his/her position.
* Attend Cabinet meetings, Meet & Confer meetings, and Shared Governance meetings.  Create meeting agendas, post agendas, minutes and related documents on SharePoint, and follow up on action items.
* Manage inquiries from students, staff, faculty and/or the public by determining acceptable resolution.  Respond to inquiries made by constituents regarding a broad range of college issues, including students, parents, legislators and community members.
* Resolve situations not requiring the President’s personal attention. Evaluate the information and determine appropriate personnel to respond.  Assert due diligence to understand the complaint or concern and work with appropriate department to resolve situations. Alert the President to issues requiring immediate attention.
* Independently manage, track and complete ongoing and special projects assigned by the President.  Ongoing projects include managing the membership and committee charges of standing committees and work groups and managing the updates and publication of college-wide organizational charts, and delegation of authority.
* Prepare reports, forms, and work with Research & Institutional Effectiveness for surveys on behalf of the President. (i.e., Higher Learning Commission).
* Serve as a full member of the cabinet.  Participates, discusses, makes recommendations and takes appropriate/necessary action within the cabinet for the good of the college.
* Gather information pertinent to the Office of the President, to make recommendation for action and prepare documents for submission to local, state and national agencies, institutions, and individuals.
* Serve as a resource to the President for labor relations information used in collective bargaining, as defined in M.S. 13.37.
* Maintain access to documents/data, which includes confidential bargaining information and materials containing labor relations information as defined by M.S. 13.37.
* May participate in strategic planning, work planning and in strategy development for bargaining issues affecting the labor negotiation process and negotiations/administration of plans and contracts.
* Research issues to assist with preparation of bargaining materials.
* Review and provide observations on contract provisions/proposals that affect programs.
* Assist in reviewing written proposals to be presented to a union as part of the collective bargaining process.
* Review union proposals when asked and provide observations.
* Coordinate the president’s schedule; arrange dates and times for meetings; resolve scheduling conflicts.
* Coordinate meeting logistics for the President.
* Communicate regularly to internal and external guests concerning meeting schedule, location, agendas,…