Administrative Assistant - Xfinity Center

The Role

Legends Global is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360‑degree service solution and collaborate across our six verticals, including professional sports, collegiate, attractions, entertainment, international, and conventions.

• Maintain timesheets and data entry of payroll; complete tip reporting functions.
• Send all payroll reports to appropriate management each week, ensuring strict payroll deadlines are met.
• Complete timesheets for temporary employees and email to appropriate personnel.
• Assist with checking in employees, temps, and other staff/vendors before events and concerts.
• Maintain calendar, arrange appointments, and coordinate projects with the Management Team.
• Maintain a variety of files and records of information (attendance, event, employee, vendor files, etc.), acting as keeper of all current and closed files within the office.
• Place and answer phone calls, take accurate messages, direct inquiries appropriately, and greet visitors.
• Maintain inventory of office supplies.
• Monitor office equipment (printers, scanners, computers, etc.) for proper functioning and arrange repairs if needed.
• Retrieve, screen, and deliver mail correspondence; coordinate Fed Ex and UPS mailings.
• Draft letters, reports, and other correspondence in a timely, accurate manner. Complete a variety of reports for management; must be proficient in Excel and Word.
• Enforce and implement corporate policies and procedures, remaining well informed of all office functions.
• Perform duties of other positions, including but not limited to:
  Accounting Clerk, Scheduling Coordinator, and Payroll Clerk.
• Assist with accounts payable, scanning files to management, and reviewing vendor statements for accuracy, resolving problems as necessary.
• Maintain Product Receiving Log.
• Contribute to the team atmosphere of Legends. Must be flexible. Hours will vary depending on the concert/event schedule; some nights and weekends will be required.
• Perform other related duties, tasks, and responsibilities, and special projects as required from time to time.

• Associate’s Degree or three years of accounting experience required.
• Experience in the hospitality industry is a plus.
• Experience in office management principles and procedures.
• Payroll experience is required.
• Proficiency in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills.
• Ability to perform duties above expectations with little supervision.
• Professional demeanor with the aptitude to interact with poise and uphold the company name.
• Strong written and verbal communication skills. Must be able to follow direction and then instruct others to follow those directions.
• Excellent organizational skills.
• Ability to participate in a team environment.

Pay Rate: $18 per hour

Practice safe work habits, follow all safety policies and procedures, complete company‑wide safety training and any additional job‑specific safety training.

Legends Global is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.