Administrative Assistant

Administrative Support Position

Responsibilities include but not limited to:

• Dedicated administrative support for the Project Managers, Estimators, and Directors in the assigned department.
• Administrative support in such areas as:
• CRM electronic entries for all potential jobs.
• Process bid bonds & payments and performance bond requests.
• Prepare bids - completing confirmation of quotes.
• Process bids - update CRM with bid values and notes.
• Contract review.
• Insurance requests.
• Process initial project information relating to certified payroll, billings and other pertinent project information.
• Prep billing file.
• Prep contract package for signatures.
• Assist with monthly forecast sheets.
• Process billings, receivables, burn sheets, project warranties, job closeout files, etc.
• Bookkeeping experience
• Set up travel arrangements.
• And other duties as assigned by your manager.

Knowledge, Skills and Abilities:

• 2 - 4 years of experience in a similar position within the construction industry.
• Excellent computer skills especially in Microsoft Office – Word, Excel, & Outlook.
• Good organizational and time management skills.
• Excellent follow through and follow-up skills.
• Ability to work in a fast paced environment.
• Must be friendly and outgoing.
• Prior experience in construction preferred.

Compensation: $35,000+