Project Coordinator, Commercial Construction

Summary of Position

The Project Coordinator reports to the Operations Manager and provides administrative and coordination support to approximately 2-4 Project Managers and a General Manager to ensure timely completion of Client projects. The Project Coordinator should be highly organized, capable of multi-tasking, able to meet deadlines under pressure, and possess a strong work ethic.

• Enter new jobs in Project Management System
• Communicate schedules and requirements to field technicians
• Receive, track, and save project paperwork into all systems (Spectrum, Smartsheet SharePoint)
• Coordinate Subcontractors – Schedule work, request paperwork, ensure all subcontractor requirements are met and filed into the appropriate company file
• Orders Materials
• Communicates with field team for daily/weekly paperwork
• Reviews, analyze, and acts on daily reports
• Assist Project Manager proactively identify upcoming risks, project timeline slips, contractor issues, field technician issues, and financial issues
• Assist with obtain all required paperwork
• Assist in obtaining Permit
• Meet with managers weekly to push projects forward and assist as needed
• Assist in the overall ownership of all projects
• Participate in project conference calls
• Answer project questions from technicians, contractors, and Client
• Other duties as assigned

• Commitment to a work schedule
• Construction Knowledge (Preferable but willing to train)
• Experience with Office Suite
• Smartsheet (Preferable but not required)
• Knowledge of Google docs
• Smart, analytical, creative and can deliver results quickly
• Self-starter, highly organized, and able to work well with individuals at all levels
• Strong written, oral, and visual communication skills
• Extremely organized with strong attention to detail
• Able to work independently and as part of a team, work well under deadlines

• 18 years of age or older
• Must be able to pass a drug test
• Must be able to pass a background check

• While performing the duties of this job the employee is regularly required to sit, talk and hear
• The employee must occasionally lift and/or move up to 50 pounds
• The employee is required to use hands to type, handle, or feel objects, tools and computer controls
• Specific vision abilities required by this job include close vision and distance vision

This is a list of the major responsibilities, duties, and physical demands required of this position and may not be all-inclusive. Nothing in this job description restricts the Company’s right to assign or reassign duties and responsibilities to this job at any time.