Project Coordinator, Commercial Construction

Summary of Position

The Project Coordinator reports to the Operations Manager and provides administrative and coordination support to approximately 2-4 Project Managers and a General Manager to ensure timely completion of Client projects. The Project Coordinator should be highly organized, capable of multi-tasking, able to meet deadlines under pressure, and possess a strong work ethic.

• Enter new jobs in Project Management System
• Communicate schedules and requirements to field technicians
• Receive, track, and save project paperwork into all systems (Spectrum, Smartsheet SharePoint)
• Coordinate subcontractors – schedule work, request paperwork, ensure all subcontractor requirements are met and filed into the appropriate company file
• Order materials
• Communicate with field team for daily/weekly paperwork
• Review, analyze, and act on daily reports
• Assist Project Manager in proactively identifying upcoming risks, project timeline slips, contractor issues, field technician issues, and financial issues
• Assist with obtaining all required paperwork
• Assist in obtaining permits
• Meet with managers weekly to push projects forward and assist as needed
• Assist in the overall ownership of all projects
• Participate in project conference calls
• Answer project questions from technicians, contractors, and clients
• Other duties as assigned

• Commitment to a work schedule
• Construction knowledge (preferable, but willing to train)
• Experience with Office Suite
• Smartsheet (preferable but not required)
• Knowledge of Google Docs
• Smart, analytical, creative, and able to deliver results quickly
• Self‑starter, highly organized, and able to work well with individuals at all levels
• Strong written, oral, and visual communication skills
• Extremely organized with strong attention to detail
• Able to work independently and as part of a team, work well under deadlines

• 18 years of age or older
• Must be able to pass a drug test
• Must be able to pass a background check

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. While performing the responsibilities of this job, the employee may be required to sit, talk, and hear regularly; occasionally lift and/or move up to 50 pounds; use hands to type, handle, or feel objects, tools, and computer controls; and have close and distance vision.

This list of the major responsibilities, duties, and physical demands required of this position may not be all‑inclusive. Nothing in this job description restricts the Company’s right to assign or reassign duties and responsibilities to this job at any time.