Project Coordinator

Join a team of world-class automation experts working for a rapidly-growing global company.

What sets us apart is our unique culture. We thrive on teamwork, consistently surpass customer expectations, and celebrate both personal and professional success.

Compensation: $55,000 - $75,000 Annually + Bonus

Travel: Up to 25% (as needed)

Thermo Systems is a global, full-service control systems integration partner delivering premier class automation solutions across the Energy, Life Sciences, and Mission Critical markets.

Guided by The Thermo Way
, we are unified, dynamic, and committed to delivering excellence. Our culture is grounded in three core principles:

• Employee Success – investing in our people and their growth
• Customer Success – delivering reliable, high-quality solutions
• Financial Strength – operating with discipline and long-term focus

The Project Coordinator supports the successful delivery of automation and control system integration projects by providing project coordination, controls, and administrative support to Project Managers and the PMO.

This role plays a critical part in maintaining project organization, supporting the Stage‑Gate delivery model, and ensuring project documentation, reporting, and communication remain accurate and on track.

The Project Coordinator acts as a central point of coordination across Engineering, Procurement, Field/Operations, and customers to support day‑to‑day execution and follow‑through.

• Coordinate internal and customer meetings including agendas, notes, action items, and follow‑ups.
• Maintain stakeholder lists and support project communication plans.
• Serve as a coordination point across Engineering, Procurement, Field/Operations, subcontractors, and customers.
• Ensure timely follow‑through on project updates, deliverables, and communications.

• Support Project Managers in executing Thermo Systems’ Stage‑Gate model.
• Maintain and organize project documentation, Gate artifacts, and approval records.
• Ensure proper version control, configuration management, and audit readiness.
• Track Gate readiness and elevate risks to schedule adherence.

• Maintain project schedules, milestone trackers, and look‑ahead plans.
• Track action items, deliverables, and dependencies with clear ownership and deadlines.
• Prepare recurring status updates, dashboards, and PMO reporting.
• Support cost tracking, PO logs, invoice routing, and basic budget visibility as directed.
• Track and manage change requests, including documentation and approval workflows.
• Maintain risk registers and support mitigation tracking.
• Track project issues, decisions, and lessons learned.
• Support procurement activities including RFQs, quote tracking, and submittal logs.
• Assist with vendor and subcontractor coordination, including documentation and onboarding requirements.
• Track delivery schedules and follow up on vendor commitments.

• Assist with QA/QC documentation including inspections, test records, and punch lists.
• Support project closeout including as‑builts, O&M manuals, training records, and final deliverables.
• Contribute to lessons learned and continuous improvement efforts.
• Provide feedback to PMO on process and template improvements.

• 0–5 years of experience in project coordination, project administration, or operations support (industrial, construction, or technical environments preferred).
• Bachelor’s degree in business, engineering, construction management, operations, or related field preferred.
• Equivalent practical experience will be considered in lieu of a degree.
• Familiarity with basic project management concepts (scope, schedule, cost, risk, and change control) is a plus.

• Strong organizational skills with the ability to manage multiple priorities.
• Effective communication skills across cross‑functional teams and customers.
• Detail‑oriented with strong follow‑through and accountability.
• Ability to work independently while supporting a team environment.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Expe…