Project Coordinator, HVAC Installations

Title of Job Project Coordinator HVAC Installations Status Non exempt Reports To Operations Manager Location Mansfield TX 100 on sitein office Summary of Position The Project Coordinator reports to the Operations Manager and provides administrative and coordination support to approximately 24 Project Managers and a General Manager to ensure the timely and successful completion of Client projects This role will focus heavily on HVAC and Mechanical projects within commercial construction requiring the ability to track complex mechanical scopes such as equipment installation ductwork piping and related trades The Project Coordinator should be highly organized capable of multi tasking able to meet deadlines under pressure and possess a strong work ethic with a working knowledge of HVACMechanical construction terminology and processes to effectively support field and project teams

Job Responsibilities Essential Functions Enter new HVACMechanical projects into the Project Management System Communicate schedules equipment requirements and scope details to field technicians Receive track and save project paperwork into all systems Spectrum Smartsheet SharePoint including HVACMechanical submittals equipment data and closeout documents Coordinate subcontractors schedule work request paperwork and ensure all subcontractor HVACMechanical requirements eg licensing safety certifications are met and filed into the appropriate company file Order HVACMechanical materials and equipment ensuring timely delivery to job sites Communicate with field teams for daily weekly paperwork including HVAC installation checklists service logs and mechanical inspection reports Review analyze and act on daily reports with a focus on HVACMechanical progress scheduling conflicts and material usage Assist Project Manager to proactively identify upcoming risks project timeline slips contractor issues field technician issues and financial issues specific to HVACMechanical scopes Assist in obtaining all required project paperwork including mechanical drawings equipment submittals and O&M manuals Assist in obtaining permits including mechanical

HVAC permits as required by local jurisdiction Meet with managers weekly to push HVACMechanical projects forward and assist as needed Assist in the overall ownership of all projects ensuring HVACMechanical scopes are tracked and closed out properly Generate project reporting dashboards with HVACMechanical performance metrics Participate in project conference calls providing updates on HVACMechanical scopes and schedules Answer project questions from technicians contractors and clients related to HVACMechanical systems Provide customer service to clients with HVACMechanical inquiries or concerns Other duties as assigned Required Knowledge

Skills and Abilities

To perform this job successfully an individual must be able to excel at each duty outlined above and have the following knowledge skills ability and background These requirements are representative but not all inclusive of the knowledge skill and ability required to perform this job Commitment to a work schedule Construction Knowledge Preferable but willing to train

Experience with Office Suite Smartsheet Preferable but not required Knowledge of Google docs & Smartsheets Self starter Smart analytical creative and can deliver results quickly Self starter highly organized and able to work well with individuals at all levels Strong written oral and visual communication skills Extremely organized with strong attention to detail Able to work independently and as part of a team work well under deadlines

Minimum Qualifications 18 years of age or older Must be able to pass a drug test Must be able to pass a background check Physical Demands These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job While performing the responsibilities of the job the employee may be required to While performing the duties of this job the employee is regularly required to sit talk and hear The employee must occasionally lift andor move up to 50 pounds The employee is required to use hands to type handle or feel objects tools and computer controls Specific vision abilities required by this job include close vision and distance vision This is a list of the major responsibilities duties and physical demands required of this position and may not be all inclusive Nothing in this job description restricts the Companys right to assign or reassign duties and responsibilities to this job at any time