Payroll Administrator

JOB SUMMARY

The Payroll Administrator is responsible for the accurate and timely processing of payroll, ensuring full compliance with federal, state, and local regulations as well as company policies. This role manages and maintains the ADP payroll system, including integration with key platforms such as Workday and SAP.

The position requires expertise in U.S. multi-state payroll tax management, including state tax account setup, compliance, filings, and reconciliations. In addition, the Payroll Administrator supports payroll-related accounting activities, prepares reports, support payroll related audits and respond and resolves any state tax related inquiries.

The ideal candidate demonstrates strong attention to detail, system proficiency, and the ability to manage complex payroll environments while ensuring accuracy and compliance.

• Administers multi-state, multi-site payroll operations for multiple legal entities using ADP Workforce and SAP, ensuring accurate and timely processing of biweekly payrolls in compliance with internal controls and regulatory requirements.

• Reviews, validates, and processes payroll deductions, including wage levies, garnishments, child support orders, 401(k) contributions, and employee benefit premiums.

• Prepares, analyzes, and distributes payroll reports for management and business stakeholders utilizing ADP Workforce custom reporting and advanced Excel functions.

• Manages quarter-end and year-end payroll activities, including the review and reconciliation of W-2s and associated tax filings prepared by ADP, ensuring timely and accurate submission of all required forms and tax payments.

• Investigates and resolves payroll tax compliance matters across federal, state, and local jurisdictions, partnering with tax agencies and service providers as needed.

• Participates in payroll process improvement initiatives to enhance efficiency, accuracy, compliance, and internal controls

• Provides payroll-related labor cost analysis and reporting to support annual budgets, quarterly forecasts, headcount planning, salary adjustments, bonus accruals, and fringe benefit projections; identifies and resolves discrepancies in forecasting data.

• Assists in the preparation, review, and presentation of audit schedules and supporting documentation for year-end financial statement audits, Form 5500 benefit plan audits, Workers' Compensation audits, and other payroll-related audits.

• Partners with external service providers to ensure accurate payroll taxation and reporting for ex-pats.

• Partners with Finance team to maintain accurate payroll-related general ledger mappings, reconcile payroll balances, and resolve discrepancies involving manual checks, voids, and other payroll transactions.

• Ensures compliance with US multi-state payroll tax requirements, including State Unemployment Insurance (SUI), State Income Tax (SIT) withholding, and local tax obligations across all applicable jurisdictions; maintains registrations with state departments of revenue and workforce agencies.

• Maintains payroll records in accordance with record retention requirements, ensuring confidentiality, data integrity, and compliance with applicable regulations.

• Manages and responds to payroll-related correspondence from federal, state, and local agencies, including online notices and mailed communications, for all legal entities.

• Ensures the confidentiality and security of employee payroll data while adhering to company policies and regulatory requirements.

The above statements are intended to describe the nature of work performed by those in this job and are not an exhaustive list of all duties. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time which reflects management's assignment of essential functions.

• A BA in business, human resources or related discipline and 4 years of experience in payroll, human resources or a related data/analytics position or an AA in business, human resources or related discipline and 6 years of experience in payroll, human resources or a related data/analytics position required.

• At least 3 years administering payroll in a human resources or payroll function required. ADP experience required. Previous experience with Workday and/or SAP strongly preferred. MS Office skills and experience with financial software required. CPP or other applicable certification preferred.

• Knowledge of US state and local payroll tax compliance is required, including multi-state withholding rules, SUI rates, state reciprocity agreements, and nexus determinations for remote employees across all applicable states.

We offer a comprehensive benefits package designed to support our employees' wellbeing, including:

• Competitive salary and performance-based incentives

• Comprehensive health coverage including medical, dental, and vision insurance

• Retirement savings plans with employer matching…