Office Admin​/Bookkeeper; Minneapolis, Minnesota,

Overview

Join the Cutting-Edge Team at Itasca Consulting Group as an Office Administrator. This role supports multiple departments with a range of administrative tasks, including front desk operations, visitor greeting, facility management, billing and corporate card transactions, office supplies, event planning, recruitment, and onboarding support. A successful candidate should have a minimum of 2 years of bookkeeping experience and be proficient with a variety of office software, technologies, and programs.

The ideal candidate will have excellent communication and organizational skills, a friendly and professional demeanor, and the ability to multitask effectively.

• Collegial Atmosphere
  : A team that values camaraderie and collaboration, with mutual respect and support as the foundation of our success.
• Diversity and Inclusion
  : A diverse workforce that thrives on varied perspectives and backgrounds.
• Rewards and Benefits
  : A comprehensive benefits package, including:

• Competitive salary commensurate with experience
• Performance bonuses (cash and company stock)
• Health and dental benefits (employee premiums fully covered, family coverage 70%)
• Voluntary vision benefits
• Generous paid time off from day one
• Paid holidays
• Employer-paid parking or bus pass
• Health savings account with employer contribution
• Employee Assistance Program
• 401(k) with company match
• Paid parental leave
• Company-paid short-term and long-term disability and life insurance

• Greet and welcome visitors, ensuring a positive and professional impression.
• Manage phone calls, emails, and correspondence.
• Ensure the office is properly maintained, clean, and well-organized.
• Maintain inventory of office supplies, place orders, and provide required paperwork to accounting.
• Coordinate and oversee weekly, monthly, and annual office gatherings and events.
• Plan in-house or off-site activities like parties and special events.
• Oversee office equipment and coordinate maintenance and repairs.
• Manage relationships and negotiations with office vendors, service providers, and facilities management.
• Manage employee parking assignments, utilization, and tracking; assist employees with parking issues.
• Provide administrative support to various departments as required.
• Set up meetings and prepare/distribute relevant materials.
• Move, assemble, and install office desks and whiteboards as needed.
• Initiate and coordinate record retention and storage for relevant areas.
• Provide Human Resources assistance as directed, including posting ads, tracking applicants, setting up interviews, onboarding materials, HR file maintenance, and background checks as necessary.
• Facilitate employee years of service award program.
• Manage special projects requested by management.
• Manage office general and administrative budgets with accurate reporting.
• General bookkeeping:
  Accounts Payable, ensuring invoices are recorded and paid on time; obtain W-9s where needed.
• Obtain, organize, identify, and reconcile corporate credit card receipts monthly and provide to accounting promptly.
• Track employee travel for liability insurance reporting.
• Work with accounting to maintain expense controls.
• 3+ years as an office administrator or similar role; 2+ years bookkeeping experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail, problem-solving skills, and ability to handle confidential information.
• Strong organizational, time management, and multitasking abilities.
• Excellent verbal and written communication skills; ability to work independently.
• Professional and friendly demeanor; ability to lift up to 25 pounds.

If you are proactive and organized with a passion for administrative and bookkeeping support, we would love to hear from you. Please submit your resume and a cover letter detailing your relevant experience and why you are interested in this position. We look forward to reviewing your application.

Itasca Consulting Group, Inc., is an equal opportunity employer, a drug-free workplace, and complies with ADA regulations as applicable.