Office Administrator

POSITION SUMMARY:

The Office Administrator is responsible for supporting day-to-day office operations while providing administrative assistance to Human Resources and other departments. This role serves as a central point of coordination for office functions including front desk support, purchasing, invoicing, and general administrative processes. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Office Administration & Operations Support:

Serve as the primary point of contact for the front office, including answering and directing phone calls, greeting visitors, and handling general inquiries

Manage incoming and outgoing mail, packages, and deliveries

Maintain office supply inventory and coordinate ordering to ensure adequate stock levels

Support purchasing activities, including creating purchase requests, tracking orders, and assisting with vendor coordination.

Assist with basic invoicing support, including tracking, coding, and routing invoices for approval

Support general office operations, including document preparation, scanning, filing, and record management

Manage safety training records and organize monthly safety trainings, including scheduling, tracking completion, and maintaining documentation

Human Resources Administrative Support:

Assist with onboarding processes, including new hire paperwork, orientation setup, and system entry

Support benefits administration tasks such as enrollment follow-ups and document collection

Prepare and distribute HR documents including letters, notices, and internal communications.

Support timekeeping and attendance tracking (follow-up on missing punches, documentation, basic reporting

Maintain and track ID4.0 training, and progression records, ensuring documentation is accurate, up to date, and audit-ready

Maintain confidentiality of employee information and HR records

QUALIFICATIONS:

1–2 years of administrative experience required; HR support experience preferred

Strong organizational skills and attention to detail

Ability to handle sensitive and confidential information

Proficiency in Microsoft Office (Excel, Word, Outlook); HRIS experience (e.g., Paycom) is a plus Excellent analytical, problem-solving & communication skills

Approachable and adaptable

Proficient skills in MS Office (Word, Power Point, Excel, Outlook)
Must have working-level knowledge of the English language, including reading, writing, and speaking English Ability to maintain confidentiality

Able to work independently and in a team environment, as well as with cross-functional groups

Essential Functions:

Low physical effort required to sit, stand at files, bend, stoop, lift, and walk.

Maximum unassisted lift – 50 lbs. Average lift less than 25 lbs.

Requires ability to use a keyboard, monitor and calculator.

Requires the ability to communicate verbally, both in person and on the telephone.

Work Environment:

Inside average office environment.

Occasional outside weather conditions

Average office noise levels.

Personal protective equipment may be required.

Temperature environment 0 degrees to 110 degrees.
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