Account specialist at Ramsey County, MN Minnesota

Account Specialist

Location:

(Metro Square) Saint Paul, MN

Salary: $48,491.14 – $72,736.71 annually

The current vacancy is in the Social Services department. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.

This is a position in our waiver management team. Duties:
The Aging & Disability Services | MnCHOICES Division within the Social Services Department is responsible for administering Home and Community Based Services. The division is comprised of three major functional areas:
The MnCHOICES unit, Administration & Access unit, and the Case Management unit. It is a priority and expectation of the county and the department to operationalize racial equity across the administration of Home and Community Based Services, as well as grow an organizational culture that is value based:
People, Integrity, Community, Equity, and Leadership; and embodies the Mission & Vision of Ramsey County.

• Audit bills, claims and related documents by recalculating and reviewing them to ensure accuracy of transactions and conformance with relevant payment conditions.
• Maintain general, control and subsidiary books of account by posting and monitoring transactions, distributing charges and calculating encumbrances.
• Balance accounts by computing totals and comparing results to external controls in order to ensure accuracy of accounts and to identify discrepancies.
• Reconcile account discrepancies by identifying errors, tracing errors to their sources, obtaining correct data and entering corrections.
• Prepare payment documents such as accounts payable forms, purchase orders, requisitions, claims, and similar items to initiate payments.
• Create accounts receivable documents for billable items by calculating rates, collecting and compiling data and preparing invoices.
• Prepare periodic reports to document transactions and budget conditions.
• Assemble information to assist in making cost projections and summarizing financial and statistical activity for use in budget preparation and other reports.
• Research costs for planned purchases by contacting potential vendors and analyzing information in terms of best cost/benefit outcome.
• Prepare documents as needed for personnel and payroll transactions affecting departmental staff; assist in the coordination of insurance benefits for department employees.
• Maintain supplies of frequently used documents by monitoring their use and arranging for orders.
• Operate a computer in a Microsoft Office environment or other related equipment, scanner, copier, calculator and telephone equipment in connection with account maintenance activities.
• Compose correspondence such as emails, letters, reports and certifications in response to requests from the public and other county employees.
• Provide requested account information as appropriate.

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)

1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14.

• Education:
  
  High school graduation or equivalent.
• Experience:
  
  One year of accounting/bookkeeping experience.
• Substitution:
  Equivalent combination of education and related experience.
• Certifications/Licensure:
  None.

The examination process will consist of the following section with each section weighted as indicated:

• Training and Experience Rating = 100%

The examination for Account Specialist will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions – do not mark "see resume" or "see work history" as a response.

Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this…