Administrative Specialist to Assistant Superintendents

Administrative Specialist to Assistant Superintendents

Osseo Ind School District 279 Educational Service Center
- Maple Grove, Minnesota Open in Google Maps

This job is also posted in Osseo Area Schools
- District 279

Starting Date: Immediately

To inspire and prepare all students with the confidence, courage, and competence to achieve their dreams, contribute to their community, and engage in a lifetime of learning by providing administrative and assistance to the Assistant Superintendents and the Division of Leadership, Teaching, and Learning (DLTL). The Administrative Specialist supports the Assistant Superintendents and the Division of Leadership, Teaching, and Learning (DLTL) by providing executive-level administrative and operational support, coordinating division initiatives, and managing complex projects and priorities.

The Administrative Specialist prepares correspondence, reports, presentations, agendas, meeting materials, and other documents; coordinates meetings, events, and system-wide activities; and serves as a liaison with district leaders, departments, schools, and external partners. The Administrative Specialist independently researches issues, develops recommendations, drafts solutions, and advances work while exercising a high degree of judgment, discretion, and initiative.

This position anticipates needs, initiates action, manages multiple competing priorities, and supports the implementation of division goals and district initiatives. The Administrative Specialist plays a key role in promoting organizational effectiveness, continuous improvement, and successful execution of division priorities. This position requires a high level of confidentiality, independent judgment, professional diplomacy, and discretion.

• Provide work direction, guidance, and coordination to Office and Administrative Professional (OAP) staff supporting Assistant Superintendents and department leadership.
• Coordinate and align administrative processes, priorities, timelines, and communication across multiple leaders, departments, and sites.
• Serve as the first point of contact and a resource for OAP staff regarding Assistant Superintendent support practices, procedures, and operational processes.
• Support onboarding and training of administrative support staff as needed.
• Function as an extension of the Assistant Superintendents by independently coordinating work, monitoring priorities, and ensuring timely follow-through.

• Independently manage complex executive calendars, competing priorities and deadlines, and leadership commitments while exercising sound judgment regarding scheduling decisions and organizational priorities.
• Collaborate with leaders throughout the organization to advance priorities and deadlines.
• Anticipate executive needs, identify potential conflicts or barriers, and proactively implement solutions with minimal direction.
• Monitor executive commitments and ensure timely follow-up on critical actions and deliverables.
• Plan meeting objectives, develop agendas, coordinate contributors, and manage meeting materials and logistics.
• Track follow-up items and ensure completion of assigned actions.

Executive Communication and Correspondence Support (15%)

• Draft, edit, and coordinate executive communications, reports, presentations, and correspondence for leadership review and approval.
• Track action items, requests, and follow-up activities to ensure completion.
• Coordinate communication and information sharing across sites, departments, and stakeholders.
• Exercise discretion when handling highly sensitive and confidential information.

• Lead assigned projects and initiatives from planning through implementation with considerable independence.
• Develop and maintain project timelines, milestones, deliverables, and tracking systems with minimal oversight.
• Coordinate stakeholders, monitor progress, identify barriers, and facilitate resolution of challenges.
• Identify issues, evaluate options, and develop recommended solutions for leadership review and decision-making.
• Advance projects…