Office Administrator

Gradian is an engineering-led, full-line thermal solutions partner serving data center and other mission-critical, commercial, and industrial markets. Headquartered in Maple Grove, MN, with additional facilities across North America, we design and manufacture liquid cooling systems, air handling equipment, heat rejection units, and modular, factory-assembled thermal management solutions.

Gradian was founded through the unification of four complementary, established brands: MAS HVAC, Daedex, DeepCoolAI, and Eco Chillers. Together, we act as a single-source provider, deploying cooling technologies as scalable systems optimized for efficiency, spatial constraints, and overall performance. With a vertically integrated engineering and manufacturing model, we pair rapid design turnaround with precision fabrication, so customers can move faster on complex projects where reliability, timeline, and quality all matter.

Why work here

At Gradian, you'll work alongside others who get genuinely fired up by complex problems, see your work go from first sketch to job site in weeks, not years, and know that while we're developing the technologies critical for AI infrastructure to scale, our culture remains people-first by design.

It is core to our identity that we operate as one team — driving to win together, energizing others, and building lasting relationships that make the work fun and rewarding.

Position Summary:

As a first point of contact when arriving onsite, the Office Administrator will create a welcoming experience for guests, vendors, candidates, and employees. They will greet each person warmly and be helpful in coordinating their needs. They will manage the shared spaces and supplies for the office.

Key Responsibilities:

Front Desk & Visitor Management Greet and manage all visitors at the front door, ensuring a warm and professional experience

Coordinate conference room scheduling and ensure meeting spaces are clean, stocked, and prepped with food/beverages as needed

Order food for meetings and monthly lunch outings

Office & Facility Maintenance Clean and stock common areas including kitchen, lunchroom, break areas, and meeting rooms

Maintain coffee machines

Manage incoming/outgoing mail and package deliveries

Act as liaison with cleaning services vendor

Act as liaison for Medina Electric and coordinate massage therapy scheduling

Supplies & Inventory Manage office supplies, equipment, and mini market inventory; handle requests and vendor issues

Order and maintain inventory for new hire swag bags, name plates, and anniversary gifts

New Hire & Onboarding Support Prepare and print new hire folders; clean and organize workstations

Order necessary office equipment and supplies for new hires

Culture & Communication Participate in the Employee Engagement Committee Administrative Support Assist with scheduling as needed for interviews and onboarding

Assist with data entry as needed

Systems & Programs Manage the eVoice system

Qualifications & Requirements:

Required:

High School Diploma or GED2+ years of experience in administrative or reception work Working knowledge of Microsoft Office Suite Preferred:

Associate’s or Bachelor’s Degree Leadership Experience Key

Competencies:

Excellent written and verbal communication skills

Ability to manage multiple priorities and tasks

Problem-solving mindset with a commitment to customer satisfaction

Benefits:

Medical, vision, and dental plans

Short-term and long-term disability insurance

Group term life insurance coverageHSA, FSA, and Dependent Care plans available8 paid holidays, 4 floating holidays, and generous PTO policy
401k matching

Company paid events

Annual safety shoe allowance

Education assistance program EEO Statement:

Gradian Thermal Solutions is committed to creating a diverse and inclusive workplace where all individuals are treated with respect and dignity. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, political affiliation, or any other legally protected status.

Employment decisions at Gradian are based on merit, qualifications, and business needs. We prohibit discrimination and harassment of any kind and actively promote a culture of fairness, equity, and opportunity.

We also provide reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs, practices, or observances, in accordance with applicable laws.
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