OAP - American Indian Education Administrative Professional; -B

Job Duties

Job

Final date to receive applications:
Posted until filled

Starting Date:
Aug 24, 2026

Job Summary:

To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information.

Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures. Provide extensive department secretarial/clerical support. Major emphasis is placed on the organization, coordination and general management of the internal clerical office functions of the Equity Department, with a specific focus on American Indian Education.

• Delivering customer service that embodies the District mission.
• Assisting site/department leaders with communications.
• Acting as a liaison between parent(s), student(s), guardian(s), the community, and site/department staff.
• Communicating and coordinating services with internal and external vendors to ensure adequate service to our school system.
• Delivering support for several program initiatives.
• Performing general office duties such as typing, filing, copying, faxing.
• Creating, updating and maintaining handbooks and manuals.
• Ordering supplies and tracking inventory (general office and equipment).
• Verifying and processing invoices.
• Processing monetary deposits and/or refunds.
• Attending meetings and recording meeting minutes as requested.
• Developing and distributing communications to site, department, and/or vendors.
• Maintaining site, department and/or supervisors calendar.
• Scanning and/or retrieving information located on the system’s network.
• Creating and/or entering data into spreadsheets and/or databases.
• Organize and inventory the American Indian learning resource center.
• Preparing and maintaining records (e.g., student records, time cards, invoices).
• Assisting with the planning and coordination of site and/or department events as needed (e.g. open house, conference/family nights, and internal meetings).
• Scheduling and preparing materials and rooms for meetings and/or conferences.
• Requesting room and/or site permits for before, during, and/or after school events.
• Supporting site/department conferences, meetings and/or special events.
• Assisting with staffing and/or state database input.
• Maintaining records on staff absences.
• Assisting with coordination of the interviewing process with applicants.
• Maintaining and distributing emergency call lists if applicable.
• Distributing, maintaining, and ordering site keys as necessary.
• Coordinating and monitoring drills and evacuations if applicable.
• Coordinating communication with transportation department if applicable.
• Perform other duties as assigned by the American Indian Education Program Coordinator.

High school diploma or equivalent.

Prior related secretarial/clerical work experience desired. Prior customer service and Microsoft Office experience required. Experience in an education setting preferred.

• Understanding of data entry concepts.
• Knowledge of spreadsheet and database management software and word processing skills.
• Fundamentals of general office and general administrative procedures and operational requirements.
• Understanding of office equipment and typical…