Human Resources Supervisor

UP Vertical Farms is seeking a full-time, on-site HR Supervisor to support core human resources and administrative operations. Reporting to the HR & Admin Manager, this role coordinates the employee lifecycle (recruitment, onboarding/offboarding, payroll, benefits, performance management, records, and immigration), ensures compliance with Canadian employment and OH&S legislation, and supports workplace health and safety initiatives. The position also oversees office administration, documentation, reporting, and system improvements, working closely with department managers to maintain efficient, compliant, and well-organized operations.

Include but are not limited to:

• Assist with temporary foreign worker recruitment processes, including LMIA (Labour Market Impact Assessment) applications, in coordination with the HR and Admin Manager.
• Collect and verify required documentation from candidates and employees, including passports, work permits, immigration status, and supporting employment documentation.
• Maintain accurate and up-to-date records of work permit expirations, LMIA approvals, and other immigration-related deadlines.
• Liaise with government agencies (Employment and Social Development Canada, Immigration, Refugees and Citizenship Canada) to ensure timely submission and compliance of LMIA applications.
• Provide support to employees and managers regarding immigration compliance, work permit conditions, and reporting obligations.
• Assist with onboarding of temporary foreign workers, ensuring compliance with Temporary Foreign Worker Protection Act and BC labour and employment legislation.
• Maintain confidentiality of sensitive personal and immigration-related information in compliance with PIPA.

• Liaise with department managers and internal stakeholders to resolve HR compliance issues, respond to inquiries, and prevent delays in onboarding or workforce administration.
• Conduct resume screening, reference checks, and criminal record checks in compliance with the BC Human Rights Code and privacy legislation.
• Maintain accurate records for work permits, immigration documentation, SIN verification, workplace incidents, and employee relations matters, as required.
• Track and proactively report upcoming work permit expirations, compliance deadlines, and immigration-related obligations under the Immigration and Refugee Protection Act and Temporary Foreign Worker Protection Act.

• Administer the full employee lifecycle in compliance with the BC Employment Standards Act, including offer confirmations, orientation, onboarding documentation, position or schedule changes, leaves of absence, and employment separations.
• Collect, verify, and securely maintain all employment-related documentation, including P-files, government-issued identification, SIN validation, work/study permits, tax forms, and certifications in accordance with PIPA privacy requirements.
• Process and administer employee lifecycle changes, including personal information updates, banking, shift changes, job changes, step/salary increases, transfers/promotions, leaves of absence, terminations, and exit processes, ensuring accuracy in Excel, ADP, ERP and payroll systems.
• Administer approved leaves and return-to-work processes, including coordination of ESA leaves, medical leaves, and accommodation-related returns.
• Maintain HR data and metrics, including exit interviews, engagement surveys, culture surveys, and job satisfaction surveys.
• Support performance management processes, including tracking probationary reviews, performance reviews, and related documentation.
• Support performance management processes, including tracking reviews, documentation, and follow-up actions.
• Administer approved leave and return-to-work processes.
• Data entry for HR metrics, including exit interviews, culture surveys, job satisfaction surveys, engagement surveys.
• Support performance management processes, including tracking probationary reviews, performance reviews, and related documentation.

• Support full-cycle recruitment activities, including job postings, candidate pre-screening, interview coordination, and selection support.

• Generate HR reports related to onboarding effectiveness, recruitment activity, clearance timelines, turnover, and workforce metrics.
• Administer employment verification and income verification letter requests in compliance with privacy and consent requirements.
• Identify opportunities for continuous improvement in HR and administrative processes and assist in implementing approved process enhancements.
• Maintain proficiency in HRIS, payroll, and database management systems, ensuring data accuracy, integrity, and confidentiality.

• Coordinate employee recognition initiatives, incentive programs, and staff appreciation events to…