Project Administrator; Maple Valley, WA

Overview

Goodfellow Bros. (GBI) is a large heavy-civil contractor with operations throughout the West Coast & Hawaii. Our company is a fourth generation, family-owned business, celebrating over 100 years in the industry! We have earned a reputation for professionalism and integrity that reflects our longstanding commitment to the individuals, business, and resources of the communities in which we live and work. GBI has always maintained that our employees are our greatest asset, and we are now seeking to add to our team.

We are looking for a Project Administrator to join our team in Maple Valley, Washington
.

Position Summary

We’re looking for a dependable and detail-oriented Project Administrator to support our Washington operations through a mix of office coordination and safety-related administrative tasks. This role plays a key part in keeping our regional office running smoothly while supporting field teams with documentation, supplies, and safety processes. The ideal candidate is organized, proactive, and committed to contributing to a safe and efficient work environment.

General Administrative Duties:

• Greet and assist visitors and professionally answer, screen, and direct incoming phone calls to the appropriate employees.
• Sort and distribute mail and correspondence to the correct employees.
• Order and manage office supply inventory as needed.
• Organize and maintain project files in both electronic and physical formats, including the storage and upkeep of plans and specifications.
• Schedule meetings and support internal events.
• Must be able to drive a company vehicle for work purposes, run errands and be able to travel to multiple projects to assist them as assigned.

Project Duties:

• Support with new hire onboarding, paperwork, safety orientations, and safety documentation.
• Approve daily timecards and support processing of regional payroll.
• Run certified payroll reports, collect union letters and other monthly project reports.
• Ensure job invoice routing to responsible person, work with AP to properly set up workflow for invoices.
• Assist project teams with subcontract billings through GC Pay using quantity information provided by project teams. Ensure that all lien releases, certified payrolls, etc. are received prior to payments.
• Support estimating with proposal documents, subcontractor and vendor quote solicitations, results postings, and file management.

Safety Duties:

• Responsible for managing inventory tracking and distributing Personal Protective Equipment (PPE).
• Maintain DOT driver files and manage uploading of files on DMO website.
• Assist with scheduling appointments between employee and clinic (e.g., coordinating drug screenings, respirator fit tests, hearing tests, and follow-up documentation).
• Support safety meetings, training events, and compliance tracking to ensure required records are current and accessible.
• Upload and organize safety documentation and records in HCSS and other internal systems.

• Friendly, professional, and customer-service oriented.
• Highly organized with strong attention to detail.
• Comfortable working independently and taking initiative.
• Dependable, adaptable, and willing to jump in where needed.
• Able to manage multiple priorities while staying calm and solutions-focused.
• Enjoys supporting both office operations and field teams.

At Goodfellow Bros., employee well-being is a top priority. Our comprehensive total rewards package is designed to support your physical, mental, and financial health while offering the flexibility to meet the diverse needs of you and your family.

This position offers a pay range of $62, annual salary
, depending on experience.

Additional Compensation

• Employee Stock Ownership Plan (ESOP):
  As a partially employee-owned company, GBI offers eligible employees the opportunity to build long-term wealth through shared ownership.
• 401(k) + Profit Sharing:
  Immediate eligibility with generous annual employer contributions that go beyond traditional match programs.
• Wellness
  
  Incentives:
  
  Earn up to $700 per year for participating in healthy lifestyle activities.
• Employ…