Area Office Administrator

Estimated compensation begins at $18.00/hr commensurate with education and experience.

This position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner.

• Write and verbal communication:
  • Answer correspondence, perform filing, and prepare mailings.
  • Answer phones, respond to voicemail, e‑mail and phone calls in a timely and professional manner.
  • Gather articles, pictures, layout, production, mail, etc. from area staff for newsletters.
  • Create club/event postcards, flyers, maps and send prayer e‑mails, monthly updates, and personal support mailings.
  • Create and maintain an area M‑Site.
  • Send thank‑you letters to donors.
  • Interact with area office assistant, area directors, area committee, volunteer team leaders, and area leaders.
• Administration:
  Process and track donations; maintain donor and leader databases, ensuring leader forms, driver questionnaires and background checks are up‑to‑date.
• Monthly expenses & budgets:
  Manage bank account records, FDT, expense reports, and evaluate financial status each month.
• Maintain contact databases:
  Update donor, kid, parent, newsletter, banquet, and email distribution lists.
• Human Resources for Regional Administrators:
  Track vacation, sick and personal days for eligible staff; submit timesheets; complete personnel requests for hiring or termination.
• Event administration:
  • Coordinate area meetings, including staff, leadership, and committee meetings.
  • Track camp participation, payments, health forms, and fundraisers; send letters to parents.
  • Responsible for fundraiser marketing; construct and distribute camp brochures.
  • Communicate with camp regarding contracts, deposits, housing requests, and call‑ins.
  • Banquet and golf marathon: create invitations, sponsor packets, program, donor cards; track guest lists, sponsors, RSVPs, and donations.
• Training:
  Provide training to area office assistants, directors, committee members, volunteer team leaders, and area leaders on processes and applications.

Office environment.

High school education or equivalent; associate's degree preferred; ongoing education encouraged.

Previous administrative assistant experience preferred.

• Typing 55–60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and detail orientation skills.
• Ability to handle concurrent tasks and interruptions.
• Good grammar and communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Initiative with developing processes/systems around events – data organization and maintenance.
• Great customer service skills.