Administrative Assistant

The Science Team at Pride Health supporting the Material Sciences Industry has an opening for Administrative Assistant in Maplewood, MN.

We are seeking a highly organized, proactive, and self‑directed Administrative Assistant to provide executive and event support for senior leaders within the Information Technology (IT) organization. The ideal candidate is detail‑oriented, thrives in a fast‑paced environment, and can effectively manage multiple priorities while maintaining a high level of professionalism and confidentiality.

• Contract Length: 12 months with the possibility of extensions
• Pay range: $25 to $30 per hour (W2, as per experience)

• Provide administrative support to senior IT leadership, including a Senior Vice President and Vice President.
• Coordinate and schedule on‑site and off‑site meetings, video conferences, and teleconferences, ensuring meeting rooms and technology are properly arranged.
• Prepare and compile meeting materials, including agendas, presentations, pre‑read documents, surveys, and meeting summaries.
• Interpret and follow corporate policies and administrative procedures.
• Manage complex calendars, coordinate domestic and international travel arrangements, and process related logistics.
• Review, prioritize, and route incoming correspondence and communications.
• Maintain databases, prepare reports, and assist with budget tracking and monitoring.
• Support special projects, events, and other administrative initiatives as assigned.

• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Experience using Mail Merge in Microsoft Word.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• High attention to detail and accuracy.
• Ability to work independently while managing multiple priorities.
• Positive, professional, and customer‑focused attitude.

• Experience with SAP.
• Proficiency in Microsoft Outlook.
• Familiarity with Lotus Notes.
• Previous experience supporting senior executives in a corporate environment.

Must be authorized to work in the United States.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.