Administrative Assistant

Presentation of the Blessed Virgin Mary Parish – Administrative Assistant

Presentation of the Blessed Virgin Mary Parish is seeking a welcoming, organized, and service-oriented Administrative Assistant to support the daily operations of our parish office and provide a warm, professional point of contact for parishioners, visitors, volunteers, and staff.

Schedule:

Monday - Friday, 8:30 am to 12:30 pm

• Welcome visitors and direct them to the appropriate staff member or provide assistance as needed.
• Answer and monitor parish phone calls and email, providing timely and courteous responses.
• Maintain parish voicemail messages, including Mass schedules and Holy Day information.
• Accept and record Mass intentions.
• Process sacrament requests and prepare certificates in accordance with Archdiocesan standards.
• Provide receipts for cash payments and donations according to established procedures.
• Sort and distribute incoming mail.
• Maintain office supply inventory and place orders as needed.

• Complete license and permit applications for parish fundraising events and assist the Business Administrator with required reporting.
• Provide information and complete documentation for facility use requests.
• Coordinate facility setup needs with maintenance staff.

• Active, practicing Catholic committed to the teachings and mission of the Catholic Church.
• At least 2 years of related administrative experience; college degree preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), Parish SOFT, Canva, and other office software, with the ability to effectively use computers, printers, and standard office equipment.
• Strong written and verbal communication skills, including experience with print and digital communications.
• Excellent organizational, multitasking, and time management skills, with the ability to prioritize responsibilities and meet deadlines.
• Professional, welcoming, and courteous demeanor, with strong interpersonal, listening, and customer service skills.
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and pay close attention to detail.
• Able to work independently and collaboratively in a team environment.
• Self-motivated, adaptable, and willing to learn, identify opportunities for improvement, and contribute creative solutions.
• Must successfully complete all Archdiocesan background check and VIRTUS requirements.

As a member of our parish staff, you will have the opportunity to use your administrative skills in a meaningful setting while helping create a welcoming and supportive experience for parishioners and visitors. Your work will directly contribute to the daily life and mission of our parish community.