Administrative Coordinator – Office Chief Medical Officer

Administrative Coordinator – Office of the Chief Medical Officer

Full Time Maplewood, NJ, US

Administrative Coordinator – Office of the Chief Medical Officer

Full-Time Hybrid

About the Role

StationMD is seeking an experienced Administrative Coordinator – Office of the Chief Medical Officer to provide high-level administrative and operational support to the Chief Medical Officer, CMO, of a national telehealth organization serving individuals with intellectual and developmental disabilities, I/DD.

This role serves as a central administrative resource for the Chief Medical Officer and clinical leadership team. The CMO oversees multiple growing clinical service lines and approximately 80 licensed clinical professionals, including physicians, advanced practice providers, psychologists, nurses, and other healthcare professionals.

As the Administrative Coordinator, you will help create structure, improve follow-through, coordinate key clinical administrative workflows, and support communication across the clinical organization. This position will assist with scheduling, meetings, clinician administrative processes, quality activities, policies, communications, contracts, onboarding, and special projects.

The ideal candidate is highly organized, detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced environment. This individual must be able to work independently, maintain strict confidentiality, anticipate administrative needs, and consistently follow requests and projects through to completion.

About StationMD

At StationMD, we are transforming access to healthcare for individuals with intellectual and developmental disabilities, I/DD. Every StationMD clinician is board-certified and specially trained to care for this unique and often underserved population.

Our clinicians deliver compassionate, high-quality telemedicine services 24/7, addressing both urgent and non-urgent medical needs. Through timely, specialized virtual care, we help reduce unnecessary emergency room visits, improve overall health outcomes, and ensure individuals with I/DD receive the thoughtful, expert attention they deserve.aa

In addition to on-demand urgent care, StationMD provides psychiatry and on triage nursing services via telemedicine. Together, this comprehensive suite of services expands access to quality healthcare while significantly lowering avoidable medical costs.

Responsibilities:

Executive and Administrative Support

• Manage and maintain the CMO’s calendar, including internal meetings, external meetings, recurring leadership meetings, and other commitments
• Coordinate meetings involving the CMO, clinical leaders, clinicians, corporate departments, clients, and outside organizations
• Identify scheduling conflicts and proactively assist with prioritization and resolution
• Assist the CMO with management and organization of email communications, including identifying items requiring attention and tracking items requiring follow-up
• Draft, format, edit, and proofread emails, correspondence, reports, policies, presentations, and other documents
• Maintain an organized system for tracking CMO priorities, outstanding requests, deadlines, and follow-up items
• Assist with preparation of PowerPoint presentations and materials for clinical, executive, Board, client, and other meetings
• Provide administrative support for special projects and initiatives led by the CMO

Meeting Coordination and Follow-Up

• Schedule and coordinate clinical leadership, departmental, quality, and other recurring meetings
• Prepare and distribute meeting agendas and supporting materials
• Attend designated meetings and prepare accurate meeting minutes
• Track attendance at required clinical and departmental meetings
• Maintain action-item lists,…