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Operations Coordinator
Job in
Marco Island, Collier County, Florida, 33969, USA
Listed on 2026-06-26
Listing for:
GlobalWorks Events & Destination Management
Full Time
position Listed on 2026-06-26
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Virtual Assistant/ Remote Admin, Business Administration
Job Description & How to Apply Below
Overview
Global Works Events & Destination Management is seeking a detail-oriented and highly organized Operations Coordinator to support our event operations team. This role is ideal for someone looking to grow a career in corporate event planning and destination management, with a focus on logistics, vendor coordination, and on-site event execution.
The Operations Coordinator works closely with the Senior Director of Operations and Sales team to ensure seamless delivery of high-end corporate events.
Responsibilities- Operations Coordinator – Destination Management Company (DMC)
- Operations Support:
Assist Operations Manager with planning and execution of all program logistics - Operations Support:
Support transportation coordination, including manifests and dispatching - Operations Support:
Assist with event setup and breakdown (set/strike) - Operations Support:
Provide on-site support for events, including staffing and vendor coordination - Operations Support:
Help manage event inventory, materials, and supplies - Operations Support:
Communicate with vendors to confirm details, timing, and requirements - Operations Support:
Assist in collecting vendor contracts, COIs, and invoices - Operations Support:
Help ensure vendors are properly prepared for event execution - Administrative Duties:
Maintain and update event documents (BEOs, resumes, run-of-show, etc.) - Administrative Duties:
Assist in creating vendor recap spreadsheets and tracking budgets - Administrative Duties:
Organize program files and internal documentation - Administrative Duties:
Support internal team communication and timelines
- 1–3 years experience in hospitality, or events preferred
- Strong organizational and multitasking skills
- Excellent communication and problem-solving abilities
- Proficiency in Microsoft Word and Excel (required)
- Ability to work in a fast-paced, team-oriented environment
- Willingness to work evenings and weekends based on event schedules
General office hours of 9:00AM to 5:00PM, Monday – Friday. Evening and weekend hours as dictated by event schedules. Ability to work evenings and weekends is required.
- Salary range: $45,000 – $52,000
- Health insurance eligibility after 60 days
- Paid holidays (New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, Christmas)
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