Events Administrative Assistant

Marriott is seeking an Events Administrative Assistant to support our busy events and meetings operations. In this role, you'll coordinate event logistics, manage calendars, prepare materials, and support onsite execution for corporate and group functions. You'll work closely with hotel operations, catering, and sales teams to ensure seamless guest experiences. Ideal candidates are detail-oriented, organized, and comfortable juggling multiple priorities. This position offers exposure to hospitality operations, career development opportunities, and a collaborative, people-first culture focused on service excellence.

Responsibilities

• Coordinate logistics for meetings, conferences, and special events including room setup, catering, and audiovisual needs
• Manage event calendars, RSVPs, room bookings, and internal scheduling tools
• Prepare and distribute event materials, reports, guest lists, and post-event summaries
• Communicate with internal teams, vendors, and hotel departments to ensure smooth event execution
• Track event budgets, invoices, and purchase orders; assist with expense reporting
• Support guest and attendee inquiries with a high level of hospitality and professionalism
• Maintain organized digital and physical filing systems for contracts, checklists, and event records
• Assist with onsite event registration, signage, and way finding during peak event times
• Coordinate travel and accommodations for VIP attendees when needed
• Support Marriott brand standards and service excellence in all event-related interactions

Required Skills

• Event coordination
• Calendar management
• Microsoft Office (Word, Excel, Power
• Point)
• Event management software or CRM tools
• Budget tracking and expense reporting
• Business communication (email and phone)
• Document preparation and data entry
• Customer service and guest relations
• Vendor and internal stakeholder coordination
• Basic AV and meeting room setup knowledge