Collections - Finance Administrator; Part-Time

Job Details

Job Location:

MARIETTA OFFICE - MARIETTA, GA 30062

Position Type:
Part Time Indirect

Job Category:
Finance & Accounting

Job Title:

Calibration Collections-Finance Administrator (Part-Time)

This is a part-time position that requires an approximate work schedule of 20 hours per week.

• Proactively work the calibration accounts to ensure timely payment of outstanding invoices.
• Perform routine outreach via phone and email to follow up on past due balances.
• Establish professional relationships with customer AP departments and key contacts.
• Monitor aging reports daily and prioritize collection efforts.
• Escalate chronic delinquent or possible credit hold accounts to Calibration Finance Manager.

• Reconcile customer accounts to ensure invoices, payments, credits and adjustments are accurately applied.
• Investigate and resolve discrepancies between customer records and company records.
• Review unapplied cash, short pays, over payments, and credits.
• Provide detailed account backup, invoices, pack slips, tracking numbers to customers upon request.
• Work with internal departments to resolve billing errors or missing documentation.

• Serve as the primary point of contact for customers with billing-related questions, including:
• Questions about specific invoices, line items, and charges.
• Requests for copies of invoices, backup documentation, or proof of service or delivery.
• Questions regarding pricing, contract terms, or billing frequency.
• Clarification of credits, adjustments, or disputed charges.
• Requests for account statements or account summaries.

• Maintain notes in Traverse on collection activity and customer communication.
• Provide regular aging updates and status reports to management.
• Support month-end closing activities related to accounts receivable.

• High School diploma (or equivalent)
• 3+ years of experience in accounts receivable, collections, or corporate billing and/or a combination of education and experience
• Experience working with customer accounts.
• Strong understanding of invoice processing, payment application, and account reconciliation.
• Excellent written and verbal communication skills.
• Ability to professionally manage difficult or sensitive customer conversations.
• Strong attention to detail and organizational skills.
• Proficiency in accounting systems and Microsoft Excel
  .
• Ability to work cross-functionally with internal teams.

A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (
ITAR
). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

Applied Technical Services is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race, color, religion, gender, age, national origin, disability, veteran status or any other protected characteristic as established by law.